Full-Time Position Opening

Title: Assistant Registrar

Institution: The David and Alfred Smart Museum of Art, The University of
                Chicago

Reports to: Registrar

General Summary:

The Assistant Registrar works under the supervision of the Registrar to
coordinate the museum's campus loan program, maintain the museum's
collections management databases, and process requests for photographic
materials and image reproduction.

Essential Functions:

40% - Coordinate the 'Art To Live With' and campus loan programs.  This
includes reviewing placement locations, processing paperwork for outgoing
and returning loans, completing condition reports on works, coordinating
installation and deinstallation with borrower and DASMA staff, conducting
yearly inventory of works out on loan, and maintaining database and paper
files.

40% - Maintain the text and image components of the museum's collections
management databases, both in-house and on the museum's website.  This
includes entering object information, scanning images, updating collection
information on website, upgrading databases when necessary, and
coordinating updates and corrections to on-line information.

10% - Manage the museum's photographic materials and process reproduction
requests.  This includes labeling and filing new photographic materials,
corresponding with and sending invoices to requestors, arranging for the
production of photographic materials, and collecting fee payment and file
copies of publications.

5% - Assist the Registrar with the permanent collection.  This includes
processing works accessioned into the permanent collection, preparing
condition reports, inventories, and location records for these works, and
maintaining the art storage areas.

5% - Assist the Registrar with the supervision of student interns.

Qualifications:

Bachelors degree required, preferably in art history or closely related
subject.  Previous experience required in a museum registration office or
related field.  Knowledge of museum standards regarding the care and
handling of art.  Strong computer skills and familiarity with databases.
Ability to represent the museum in a professional manner to all university
constituencies.

Mental Demands:

Applicant must be detail-oriented and sensitive to the necessity of
accurate record-keeping, with the ability to maintain confidentiality.
Excellent written, oral, and auditory communication skills and the ability
to see projects through to completion, to work well both with others
and under own direction, and to handle multiple projects simultaneously.

Physical Demands:

Ability to see, handle, lift, push, pull, and carry objects.
Ability to crouch, climb, balance, and stand for long periods of time.

Salary is competitive, depending upon qualifications, with comprehensive
University of Chicago benefits.  Review of applications begins immediately
and position stays open until filled.  To apply, send letter of interest,
resume, and list of three references to: Assistant Registrar Search, The
Smart Museum of Art, The University of Chicago, 5550 South Greenwood
Avenue, Chicago, IL 60637-1506.  EOE/AA

The above statements are intended to describe the general nature and level
of the work being performed by people assigned to this job.  They are not
an exhaustive list of all duties and responsibilities associated with it.

08/09/2001

*****************************************
Jennifer Widman
Registrar
The David and Alfred Smart Museum of Art
The University of Chicago
5550 South Greenwood Avenue
Chicago, IL 60637-1506

Telephone: 773-702-0175
Fax: 773-702-3121
E-mail: [log in to unmask]
Web site: http://smartmuseum.uchicago.edu
*****************************************

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