Full-Time Position Opening Title: Assistant Registrar Institution: The David and Alfred Smart Museum of Art, The University of Chicago Reports to: Registrar General Summary: The Assistant Registrar works under the supervision of the Registrar to coordinate the museum's campus loan program, maintain the museum's collections management databases, and process requests for photographic materials and image reproduction. Essential Functions: 40% - Coordinate the 'Art To Live With' and campus loan programs. This includes reviewing placement locations, processing paperwork for outgoing and returning loans, completing condition reports on works, coordinating installation and deinstallation with borrower and DASMA staff, conducting yearly inventory of works out on loan, and maintaining database and paper files. 40% - Maintain the text and image components of the museum's collections management databases, both in-house and on the museum's website. This includes entering object information, scanning images, updating collection information on website, upgrading databases when necessary, and coordinating updates and corrections to on-line information. 10% - Manage the museum's photographic materials and process reproduction requests. This includes labeling and filing new photographic materials, corresponding with and sending invoices to requestors, arranging for the production of photographic materials, and collecting fee payment and file copies of publications. 5% - Assist the Registrar with the permanent collection. This includes processing works accessioned into the permanent collection, preparing condition reports, inventories, and location records for these works, and maintaining the art storage areas. 5% - Assist the Registrar with the supervision of student interns. Qualifications: Bachelors degree required, preferably in art history or closely related subject. Previous experience required in a museum registration office or related field. Knowledge of museum standards regarding the care and handling of art. Strong computer skills and familiarity with databases. Ability to represent the museum in a professional manner to all university constituencies. Mental Demands: Applicant must be detail-oriented and sensitive to the necessity of accurate record-keeping, with the ability to maintain confidentiality. Excellent written, oral, and auditory communication skills and the ability to see projects through to completion, to work well both with others and under own direction, and to handle multiple projects simultaneously. Physical Demands: Ability to see, handle, lift, push, pull, and carry objects. Ability to crouch, climb, balance, and stand for long periods of time. Salary is competitive, depending upon qualifications, with comprehensive University of Chicago benefits. Review of applications begins immediately and position stays open until filled. To apply, send letter of interest, resume, and list of three references to: Assistant Registrar Search, The Smart Museum of Art, The University of Chicago, 5550 South Greenwood Avenue, Chicago, IL 60637-1506. EOE/AA The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not an exhaustive list of all duties and responsibilities associated with it. 08/09/2001 ***************************************** Jennifer Widman Registrar The David and Alfred Smart Museum of Art The University of Chicago 5550 South Greenwood Avenue Chicago, IL 60637-1506 Telephone: 773-702-0175 Fax: 773-702-3121 E-mail: [log in to unmask] Web site: http://smartmuseum.uchicago.edu ***************************************** ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).