Assistant Registrar
Ackland Art Museum
The University of North Carolina at Chapel Hill
The Ackland Art Museum seeks a full-time Assistant Registrar responsible
for preparing and maintaining manual and electronic files; entering data
into the Museum's collection management database; rights and
reproductions; processing exhibitions, loans, and acquisitions;
overseeing photography and imaging of the collection; and other general
tasks of an assistant registrar. Assists registrar with packing,
shipping, receiving, and inventory. Works closely with curators,
preparators, conservators, photographers, education and development
staff, Museum donors and patrons.
_ _
_Job Description_
1. Assists Registrar in preparing and maintaining paper and
electronic files on all art objects in the museum. Includes entering
information about new loans, acquisitions and gifts, updating
information such as location changes. Creates and updates database
reports as needed. Compiles and enters data in object files and Multi
MIMSY database.
2. Assists Registrar with planning, implementation, training,
and maintenance of Multi MIMSY collection management system. Advises
and assists with research, development, and coordination of
institutional digitization project. Works with Oracle Database
Administrator and relevant campus IT departments as necessary.
3. Responsible for rights and reproductions of objects in the
Museum collections. Clarifies and establishes procedures, researches
current copyright issues pertaining to objects in the collection and/or
on loan. Generates invoices, labels, reproduction contracts and tracks
transparency rentals. Assists Registrar with generating and
distributing non-exclusive copyright licenses.
4. Under the supervision of the Registrar, the Assistant
Registrar serves as the primary contact with lending institutions and
individuals for designated traveling exhibitions, loaned exhibitions,
and individual loans. Duties include but are not limited to negotiating
loan agreements, arranging shipping and insurance, maintaining relevant
records and documentation and keeping appropriate registration,
preparation and curatorial staff apprised of any special requirements.
Position may also assist with installations as needed. Follows safety
guidelines established by the Museum when handling works of art.
5. Completes all paperwork for incoming and outgoing loans and
exhibitions, as well as Ackland-organized traveling exhibitions.
Creates files for objects on loan to and from the Museum, for
exhibitions and for traveling exhibitions. Processes exhibition, loan
agreement, and traveling exhibition forms. Prepares and distributes
incoming and outgoing shipping receipts for works of art entering or
leaving the Museum. Completes all condition reports for works of art
entering or leaving the Museum. Coordinates packing and unpacking of
artwork with preparators and takes accurate, thorough packing notes.
Creates condition report notebooks for traveling exhibitions.
Coordinates tasks with other Museum staff as necessary.
6. Oversees photography and/or imaging issues related to
acquisitions and loans. Processes outside and in-house photo orders:
finds photographs or orders photography; monitors stock of collection
images and tracks digital image inventory, ordering more prints as
necessary. Organizes and manages photo shoots and coordinates the
location/movement of artwork. Acts as a liaison between Museum
departments and receives and distributes photo order forms. Prepares
annual budget for imaging needs. Chairs Imaging Committee, which
provides a forum for planning, scheduling and discussion of photography
issues within the Museum.
7. Assists Registrar with general office duties. Updates object
files and photography files as new information is received from
curatorial staff. Records location changes. Maintains/organizes photo
negative files and digital image files for the collection and
institutional archives. Assists with inventory of collection and
updates procedures as needed.
8. Oversees all on-campus loans, annually conducts inventory and
condition checks. Ensures records pertaining to campus loans are
accurate and up-to-date.
9. Assists registrar with recruiting and supervision of
departmental volunteers, interns, and work-study students.
*Qualifications:* Minimum qualifications include B.A. in relevant field
with 2-5 years of museum or gallery experience; M.A. preferred.
Knowledge of museum procedures and practices. Strong organizational
skills, attention to detail and accuracy are critical. Strong computer
skills, including database management experience, and familiarity with
Multi MIMSY 2000 or MIMSY XG preferred. Must be manually dexterous and
able to handle multiple tasks simultaneously. Ability and willingness
to handle works of art of moderate size and weight safely, following
specific Museum and AAM guidelines. Ability to handle multiple tasks,
set priorities meet deadlines, exercise sound judgment and discretion in
the handling of confidential matters. Works effectively with
co-workers, university staff and students, and outside constituents.
Grade 61, Processing Assistant V, salary range: $23,069-$35,412,
Monday-Friday, 8-5 p.m. Some evenings and weekend work may be necessary
to accommodate deadlines and priorities.
Interested candidates should submit application using the UNC-Chapel
Hill, Office of Human Resources's online application process:
ApplicantWeb, the website address is:
http://www.unc.edu/appweb/step1.html. Please reference position number
#31500. AA/EOE
--
Anita E. Heggli
Registrar
Ackland Art Museum
The University of North Carolina at Chapel Hill
S. Columbia St. at E. Franklin St.
Campus Box 3400
Chapel Hill, NC 27599
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