I know this is sort of reviving an OLD discussion from February, but we are
looking for a sample "Temporary Custody" form to use in conjunction with
PastPerfect. Does anyone have one they are willing to share?
Many thanks in advance!

Jessica

=-=-=-=-=-=-=-=-=

Jessica McCanse
Executive Director

Byron Museum of History
www.byronmuseum.org
815.234.5031 office
815.985.1249 mobile



On Wed, Feb 18, 2009 at 5:50 PM, Sue Garwood <[log in to unmask]> wrote:

> We use PastPerfect but not for the legal document the donor signs.  We have
> another document that is filled out by hand at the time a collection is
> brought into the museum.  Rather than an intake form, we use the Gift
> Agreement Form to document history and other pertinent information.  Our
> policy is a donor cannot leave an object at the museum until they have
> signed the Gift Agreement Form.  It is important to note that we do a bit
> of
> on-the-spot appraisal of the collection based on the policies and goals of
> the committee and have said no thanks before even starting any of the
> process.
>
> If we do preliminarily accept the collection we make sure the donor
> understands the committee's role in the decision making process.  A part of
> the intake conversation includes what the potential donor would like us to
> do with the object should the committee determine it does not meet our
> mission.  That direction/preference is added to the deed of gift form.
>
> After the committee meets, if the object is accepted, we send a letter to
> the donor noting the committee's decision and include a copy of the signed
> form for their records.  If the committee determined all or a part of the
> collection did not fit the collecting scope of the museum, we follow the
> potential donor's requests and either call them back to pick the item(s) up
> or work to find another home for the object.  We've found this process to
> be
> 100% effective and it really helps to relieve the pressure on the
> processing
> volunteers.
>
> Yes, it is a bit of getting the cart before the horse as it is signed
> before
> the committee meets, but, to be blunt, if they win the lottery and vanish
> off the face of the planet without signing the form, we would enter into a
> 7
> year battle just to get the right to find another home for it.
>  (Minnesota's
> laws on abandoned property).  So, we error on the side of a prematurely
> signed Gift Agreement Form.  Since this policy was put into place 5 years
> ago, the museum hasn't had a single issue with orphaned objects.
>
> Sue
> -------------
> Susan Garwood
> Executive Director
> Rice County Historical Society
> 1814 NW 2nd Ave.
> Faribault, MN 55021
> 507-332-2121
> [log in to unmask]
>
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