I know this is sort of reviving an OLD discussion from February, but we are looking for a sample "Temporary Custody" form to use in conjunction with PastPerfect. Does anyone have one they are willing to share? Many thanks in advance! Jessica =-=-=-=-=-=-=-=-= Jessica McCanse Executive Director Byron Museum of History www.byronmuseum.org 815.234.5031 office 815.985.1249 mobile On Wed, Feb 18, 2009 at 5:50 PM, Sue Garwood <[log in to unmask]> wrote: > We use PastPerfect but not for the legal document the donor signs. We have > another document that is filled out by hand at the time a collection is > brought into the museum. Rather than an intake form, we use the Gift > Agreement Form to document history and other pertinent information. Our > policy is a donor cannot leave an object at the museum until they have > signed the Gift Agreement Form. It is important to note that we do a bit > of > on-the-spot appraisal of the collection based on the policies and goals of > the committee and have said no thanks before even starting any of the > process. > > If we do preliminarily accept the collection we make sure the donor > understands the committee's role in the decision making process. A part of > the intake conversation includes what the potential donor would like us to > do with the object should the committee determine it does not meet our > mission. That direction/preference is added to the deed of gift form. > > After the committee meets, if the object is accepted, we send a letter to > the donor noting the committee's decision and include a copy of the signed > form for their records. If the committee determined all or a part of the > collection did not fit the collecting scope of the museum, we follow the > potential donor's requests and either call them back to pick the item(s) up > or work to find another home for the object. We've found this process to > be > 100% effective and it really helps to relieve the pressure on the > processing > volunteers. > > Yes, it is a bit of getting the cart before the horse as it is signed > before > the committee meets, but, to be blunt, if they win the lottery and vanish > off the face of the planet without signing the form, we would enter into a > 7 > year battle just to get the right to find another home for it. > (Minnesota's > laws on abandoned property). So, we error on the side of a prematurely > signed Gift Agreement Form. Since this policy was put into place 5 years > ago, the museum hasn't had a single issue with orphaned objects. > > Sue > ------------- > Susan Garwood > Executive Director > Rice County Historical Society > 1814 NW 2nd Ave. > Faribault, MN 55021 > 507-332-2121 > [log in to unmask] > > ========================================================= > Important Subscriber Information: > > The Museum-L FAQ file is located at > http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed > information about the listserv commands by sending a one line e-mail message > to [log in to unmask] . The body of the message should read > "help" (without the quotes). > > If you decide to leave Museum-L, please send a one line e-mail message to > [log in to unmask] . The body of the message should read > "Signoff Museum-L" (without the quotes). > ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).