POSITION DESCRIPTION
Position: Administrative Associate
Scope: Administrative support for Aljira and Aljira Design, a graphic design
service
Reports to: Associate Director of Programs and Operations and Executive
Director
Salary & Benefits: Commensurate with experience
Hours: Full time
Position Requirements: At least three years office experience; 60 wpm typing
speed, proficiency in Windows 98, Microsoft Office 97, Internet Explorer,
Quick Books, and related programs; excellent phone manner; organizational
skills; light bookkeeping.
Qualities Required: Ability to maintain an efficient office environment;
ability to work independently; efficient work style; adaptable to
self-managed or collaborative projects; willingness to contribute where
needed; cooperative work attitude.
Specific Responsibilities:
1. General office duties, including copying, maintaining files, maintaining
supplies and printed materials, errands, sorting and distribution of mail.
2. General typing including purchase orders, invoices, press releases, forms
and correspondence, including regular communications with Board and
Committee members.
3. Answering telephone providing callers with general information on
programs and exhibitions; taking messages and directing calls as necessary.
4. Documenting all incoming sources of revenue, accounts payable, bank and
tax deposits, managing petty cash funds.
5. Mailing list maintenance with data entry as needed; preparing labels,
disks, etc. for bulk mailings.
6. Assisting in other activities as requested.
Please forward resume and letter of interest to:
Aljira, a Center for Contemporary Art
PO Box 7506
Newark, NJ 07107
Fax: (973) 643-3594
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No phone calls please.
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