Hi Stephanie, and others!
I am also thinking about a campus inventory, and I wondered how you handled
locations. Right now, our database just has building names across campus.
Did you then split buildings into floors or rooms? Or is a grid system
better since building names can change?
What about unnamed locations--like lawns for sculptures? Some of our
locations say "Outside Library building" for instance, but this seems
cumbersome.
Thanks,
Hanna
On Thu, Jan 24, 2019 at 11:06 AM Stephanie S. Gardner <
[log in to unmask]> wrote:
> Dear Amy, Laura, Linda and others who are interested,
>
>
>
> In March 2013, the college Business Manager, a student intern and I
> conducted an inventory of all the notable displayed campus art that is the
> general property of the college. I entered and maintain the item records
> in our Past Perfect cataloging software. The 2013 inventory replaced an
> older spreadsheet inventory that the Business Manager had.
>
>
>
> We first decided what we wanted to inventory. We decided it was original
> art currently on display, and not, for example: art department teaching
> pieces, posters or temporary student displays.
>
>
>
> We photographed and measured each art item, created short descriptions and
> collected the following metadata when known:
>
> Object Type, Title, Other Name, Date, Artist, Medium, Location, Appraised
> or Purchased Value, Provenance, and Relations to other Artifacts.
>
> We also indexed names of associated people, such as subjects of portraits.
>
> We created short condition reports.
>
>
>
> The campus art pieces share the accession code (CA) and are assigned
> individual item numbers. The college is the default listing for the
> “owner” and “donor”. We share additional information on donors in notes
> when known. That is not the best system, but it was necessary to catalog
> the pieces as one accession group, as we were charged to do.
>
>
>
> Overall, the system has worked well! We have a much greater intellectual
> control over campus art.
>
>
>
> A challenge is maintaining the inventory through employee turnover and
> campus renovations. For example, the Business Manager with who I worked on
> this project has since retired. People sometimes move art or accept it on
> behalf of the college, not knowing of the campus art inventory.
> Fortunately, an art professor here, who is frequently called on to move or
> take custody of art pieces, knows to consult with me to update the
> inventory.
>
>
>
> Another challenge is that the art department has its own repository of
> art, and pieces have been transferred there over the years. They do not
> have an index. Fortunately, our relationship is good with the art
> department, and we share information on campus art pieces. There has been
> talk of combining the two repositories into a central campus art storage
> area but nothing has yet happened with that project.
>
>
>
> I hope that helps!
>
> Stephanie
>
>
>
>
>
>
>
> *Stephanie Gardner*| Library | *Special Collections Librarian*
>
> *Bridgewater College, Bridgewater, Va.*
>
> Office phone: 540-828-8018| online: bridgewater.edu
> <http://www.bridgewater.edu/>
>
>
>
>
>
>
>
>
>
> *From:* Museum discussion list <[log in to unmask]> *On Behalf
> Of *Linda Hassell
> *Sent:* Thursday, January 24, 2019 9:33 AM
> *To:* [log in to unmask]
> *Subject:* Re: [MUSEUM-L] campus art inventory question
>
>
>
> I am interested to.
>
>
>
> Linda Hassell
>
> Cataloger/Special Collections Librarian
>
> 1 University Place
>
> Whitaker Library
>
> Chowan College
>
> Murfreesboro, NC 27855
>
>
>
> [log in to unmask]
>
>
>
> On Thu, Jan 24, 2019 at 9:30 AM Jacobson, Linda A. <[log in to unmask]>
> wrote:
>
> We would be interested in this information too.
>
> Thanks,
>
> Linda Jacobson
> North Carolina Collection Gallery
> UNC-Chapel Hill
>
>
>
> *From:* Museum discussion list <[log in to unmask]> *On Behalf
> Of *Laura Russman
> *Sent:* Wednesday, January 23, 2019 5:37 PM
> *To:* [log in to unmask]
> *Subject:* Re: [MUSEUM-L] campus art inventory question
>
>
>
> I would be interested in this as well! I am about to conduct a similar
> inventory this Spring.
>
>
>
> Thanks,
>
> Laura
>
>
>
> On Wed, Jan 23, 2019 at 1:58 PM Amy Rohmiller <[log in to unmask]>
> wrote:
>
> Hello,
>
>
>
> The university archives I work in has been charged with conducting an
> inventory of all university owned works of art on campus. We'll have a
> student assistant to do most of the work. As we gear up and plan, we are
> wondering if anyone who has done a similar project, or any art collection
> inventory across multiple sites, has any insights, best practices, or
> lessons learned they would be willing to share.
>
>
>
> Feel free to respond off-list to [log in to unmask]
>
>
>
> Thank you!
>
>
>
> Amy Rohmiller
>
> Associate University Archivist
>
> University of Dayton
>
> [log in to unmask]
>
>
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>
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>
>
> --
>
> Laura Russman
>
> Curator of Collections
>
> Instructor of Museum Studies
>
> Schingoethe Center of Aurora University
> (630) 844-7845
>
> [log in to unmask]
>
>
> ------------------------------
>
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>
>
>
>
> --
>
> Linda Hassell
> Cataloging/Special Collections Librarian
> One University Place
> Murfreesboro, NC 27855
> 252-398-6586
>
>
>
>
>
>
>
> "*Old catalogers never die....they just get withdrawn from the collection*
> ."
>
>
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>
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--
*Hanna Bertoldi*
*Collections Database Coordinator*
Snite Museum of Art
University of Notre Dame
[log in to unmask]
(574) 631-0103
P.O. Box 368
(for FedEx, UPS, etc. use: 100 Moose Krause Circle)
Notre Dame, IN 46556-0368
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