Hi Cynthia,

We’ve had what we call our “Exhibits and Public Programs Group” in place since 2008.  The main reason we began meeting was to coordinate schedules to avoid overlap and to just be aware of what programs/exhibits/events different departments were planning.  The group also took on the standardization of loan forms and wrote an exhibitions guideline handbook.  We meet every other month, right after a second, spin-off group dealing with just scheduling now deals with the calendar and marketing, leaving the EPPG to discuss larger issues.  Our development and publicity staff have limited us to one program a week.



We ask staff who are planning exhibitions to submit an exhibition proposal to the group.  The group doesn’t have veto power (our director does) but the discussion gives the larger group a chance to brainstorm and discuss concerns or possible collaborations.  Everyone who is involved in public programming attends these meetings, including curators, assistants, development, and publicity staff.  A chair (me) convenes the group and comes up with the agenda.



I’ll be happy to discuss this further if helpful.  We believe the group has been successful.



Linda Jacobson

North Carolina Collection Gallery

Wilson Special Collections Library

The University of North Carolina at Chapel Hill

[log in to unmask]<mailto:[log in to unmask]>

919-962-0104

P.O. Box 8890

Wilson Library, Campus Box 3930

Chapel Hill, NC  27599



From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of Cindi Verser

Sent: Wednesday, July 08, 2015 3:04 PM

To: [log in to unmask]

Subject: [MUSEUM-L] Programs/Events Committee or policy at your site?



Greetings all,



In an attempt to rein in staff members who dream up last minute events and programs  and then add them to our already packed schedule, we decided to explore the idea of a programs/ events committee here.  This group would develop, schedule and oversee the running of events and programs related to exhibitions.    The main goal is to take pressure off staff who are burnt out from back to back events that aren’t well attended, fully developed or sufficiently funded because there is no time to achieve decent publicity/marketing, event development or sponsorship.



Does anyone have such a committee or a policy in place that  they would like to share or discuss?



We are looking for suggestions on structure, who participates, how decisions are made,  if there are limits on the number of events and is there an accepted time frame where go-no go decisions are made?



Also interested in finding out if anyone tried this type of committee or policy and it didn’t work or didn’t work as well as you expected.



Appreciate any advice you can offer.  Feel free to contact me off list.





Cynthia Verser

Collections Management Specialist



The Mariners' Museum

100 Museum Drive

Newport News, Virginia 23606

757-591-7760

[log in to unmask]<mailto:[log in to unmask]>











________________________________



To unsubscribe from the MUSEUM-L list, click the following link:

http://home.ease.lsoft.com/scripts/wa-HOME.exe?SUBED1=MUSEUM-L&A=1



=========================================================

Important Subscriber Information:



The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes).



If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).