Carrie-
I'm not sure I understand your question....maybe I'm trying to make it too
complex.
1)I create a map of each room/area and give each unit, case, shelf, etc a
number,
2)On my inventory sheet I record the location at the top and only use one
sheet per location
3) On the inventory sheet, we always record the item #, description, and
condition.
4) If the area is very complex, I record on the map when each area is
complete
5) Once an area is complete, I reconciling the information ASAP and file the
forms by room/exhibit
I would be happy to share our procedures with you or discuss the process I
use. I have done many, many inventories of both the current collection I am
working with and also at the last museum which has a very large and complex
collection.
Tracie Evans
Collections Manager
Texas Ranger Hall of Fame and Museum
PO Box 2570, Waco TX 76702
254/750-8631
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-----Original Message-----
From: Carrie Snow [mailto:[log in to unmask]]
Sent: Thursday, September 15, 2005 4:35 PM
To: [log in to unmask]
Subject: Inventory procedure
Does any one have a procedure for identifying areas of the collection to be
inventoried or a workflow for conducting an inventory that they would be
willing to share?
We have a rough mechanism identifying areas to be inventoried, but no
formal policy. We are being asked to start documenting our procedures and I
would like to see if we can improve our approach.
Thanks for your help,
Carrie Snow
Carrie Snow
Senior Registrar
Museum of Church History and Art
45 North West Temple Street
Salt Lake City, UT 84150
(801) 240-4619
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