Full-Time Position Opening
The David and Alfred Smart Museum of Art - The University of Chicago
To apply, submit application electronically at http://jobs.uchicago.edu.

Title:  Assistant Registrar

Reports to:  Registrar

General Summary:

The Assistant Registrar works under the supervision of the Registrar to
manage the museum’s permanent collection, maintain the collections
management databases, coordinate the museum’s campus loan program, and
process requests for photographic materials and image reproduction.

Essential Functions:

35% Maintain the text and image components of the museum’s collections
management databases, both in-house and on the museum’s website, and assist
with the planning and implementation of a database upgrade project.  This
includes entering object information, scanning images, updating collection
information on website, and coordinating updates and corrections to on-line
information.

30% Manage the museum’s permanent collection and process new acquisitions.
This
includes arranging packing and shipping for gifts and purchases, producing
incoming receipts and condition reports, assigning and applying accession
numbers, conducting inventories, and maintaining the art storage areas.

20% Coordinate the ‘Art To Live With’ and campus loan programs.  This includes
reviewing placement locations, processing paperwork for outgoing and returning
loans, completing condition reports on works, coordinating installation and
deinstallation, conducting yearly inventory of works out on loan, and
maintaining
database and paper files.

10% Manage the museum’s photographic materials and process incoming and
outgoing reproduction requests.  This includes labeling and filing new
photographic materials, corresponding with and sending invoices to
requestors, arranging for the production of photographic materials,
collecting fee payment and file copies of publications, and working with
museum staff on coordinating and overseeing all outgoing reproduction requests.

5% Assist the Registrar with the supervision of student interns.

Qualifications:

-Bachelor’s degree required, preferably in art history or closely related
subject.  Master’s degree preferred in museum studies, art history, or other
related subject.
-Previous experience required in a museum registration office or related field.
-Knowledge of museum standards regarding the care and handling of art required.
-Strong computer skills and familiarity with databases, especially FileMaker
Pro, required.
-Ability to travel and work outside regular business hours, when necessary,
required.
-Ability to represent the museum in a professional manner to donors,
professional colleagues, and all university constituencies required.

Mental Demands:

-Applicant must be detail-oriented and sensitive to the necessity of
accurate record-keeping.
-Ability to maintain confidentiality.
-Excellent written, oral, and auditory communication skills.
-Ability to see projects through to completion and ability to work well both
with others and under own direction.
-Ability to handle multiple projects simultaneously and prioritize workflow.

Physical Demands:

-Ability to see, handle, lift, push, pull, and carry objects.
-Ability to crouch, climb, balance, and stand for long periods of time.
-Ability to participate in transportation of artworks and withstand various
outdoor temperatures.

Salary is competitive, depending upon qualifications, with comprehensive
University of Chicago benefits.  Review of applications begins immediately
and position stays open until filled. To apply, submit application
electronically at http://jobs.uchicago.edu.

EOE/AA

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