I realize that I am a museum intern, but I would think it should still be
cataloged.  But I would think because it is a scan of an original photo you
would catalog it as E2011.Donor No.Item No.  That why you can still keep
track of it, without it being considered part of the museums collection.
The E would stand for Education that will give people who are looking for
pictures of what ever can find them with ease.

Peter Meloni.

On Tue, Aug 23, 2011 at 9:38 AM, Laura Furman <[log in to unmask]>wrote:

> Greetings all—****
>
> ** **
>
> We’re a midsized local history museum. More and more often we’re getting
> digital donations, with donors being more inclined to supply or allow us to
> scan their original image, but wanting to keep their original. ****
>
> ** **
>
> In the past we have had a specific reason to keep a scan or a reproduction
> photo, i.e. if a uniform was donated and there is a scanned image of the
> soldier wearing the uniform. ****
>
> ** **
>
> More recently, we had a researcher come in to find photographs on her home,
> and upon finding the photos of her home in the collection was spurred to
> donate scans of photos that she had of the home. ****
>
> ** **
>
> So the question is, are the scans, and/or subsequent prints of the scans,
> accessioned? Or are these going to be treated as ancillary to the permanent
> collection, a sort of research file, but not given an accession number? If
> so how do you track the information? I’m sure that others have had to deal
> with this so I’m just wondering how they are being treated elsewhere. ****
>
> ** **
>
> Thanks,****
>
> Laura B. Furman****
>
> Curator of Collections****
>
> Midway Village Museum****
>
> 815-397-9112 x 108****
>
> ** **
>
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-- 
Peter Meloni
Robert M. Buchanan; 1st Lt. 42nd Mississippi Volunteer Infantry Reg't
Company I
Pfc. Easy Company 2nd Battalion 506th Parachute Infantry Regt. 101st
Airborne Div. (Reenacted)

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