I have had the same thing happen to me and I second what Marc said.  I  
also put in a copy of our Scope of Collection and our Wish List.  Let  
the donor know what your institution is looking for.  Many people  
still have the impression (and in some cases rightfully so) that all  
Museums take anything offered.

Sincerely,

Christa McCay, M.H.P.
Registrar
Marietta Museum of History
1 Depot Street
Marietta, GA 30060
770-794-5726




Quoting Marc A Williams <[log in to unmask]>:

> "Thank you so much for your kind donation.  We appreciate it very   
> much.  The items in this box do not fit within the mission of our   
> institution.  We very much appreciate your thoughtfulness, but feel   
> that another institution may be better able to utilize them.  Best   
> regards."  So something to that effect.
>
> Marc
>
>
> From: Diane Hall
> Sent: Wednesday, February 15, 2017 3:59 PM
> To: [log in to unmask]
> Subject: [MUSEUM-L] Rejecting Donation Letter
>
>
> Hello Museun-L.
>
>
>
> Does anyone have a templet for rejecting objects a person has mailed  
>  you to donate to your museum?
>
>
>
> Background:
>
>
>
> There is a gentleman who every few months sends several items to the  
>  museum to donate. He never calls to ask if we want said items, just  
>  mails them with a nice note that he is donating them. So far, most   
> of these items we have been able to accept into the collection.   
> However, the most recent box he sent contained four objects, two   
> that just are not a good enough fit. I want to return these to him   
> but do not want to alienate him in any way.
>
>
>
>
>
> Diane Hall
>
> Collections Manager
>
> AMA Motorcycle Hall of Fame
>
> 13515 Yarmouth Dr.
>
> Pickertington, OH
>
> 1 (800) AMA-JOIN
>
> 1 (614) 856-1900, ext. 1210
>
>
>
>
>
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