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NEW ENGLAND ARCHIVISTS - SPRING MEETING 1996
HELD IN CONJUNCTION WITH THE NEW ENGLAND CHAPTER
OF THE MUSEUM COMPUTER NETWORK
"AUTOMATION IN ARCHIVES AND MUSEUMS"
APRIL 26-27, 1996 - BABSON COLLEGE - WELLESLEY, MASSACHUSETTS
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To recieve a program announcement with additional information on the
meeting and registration, contact Andrew Martinez, NEA Registrar, at
617/239-4570 or [log in to unmask] For questions relating to
the Saturday program, contact Kara Schneiderman, Program Committee Chair,
at 617/253-4266 or [log in to unmask] The full program is also available on New
England Archivists World Wide Web site (http://www.lib.umb.edu/newengarch/).
FRIDAY, APRIL 26, 1996 - WORKSHOPS, RECEPTION
9:00 - 5:00 NEA Workshop I: Manuscript Processing Fundamentals
1:00 - 5:00 NEA Workshop II: Archives Exhibits on a Shoestring Budget
5:15 Reception at Babson's Archives and Special Collections
SATURDAY, APRIL 27, 1996 - SAA WORKSHOP
8:30 - 5:00 Automating Finding Guides
SATURDAY, APRIL 27, 1996 - PROGRAM
8:00 - 9:00 REGISTRATION
9:00 - 10:30 MORNING SESSIONS
ELECTRONIC RECORDS: PARTNERSHIPS IN THE ELECTRONIC ENVIRONMENT
In an electronic environment, archivists must develop partnerships,
including those with non-traditional entities outside the archives, in
order to effectively address electronic records. The speakers will
describe forging partnerships within a university to better identify and
manage business processes which are increasingly done electronically,
building partnerships with the federal government through an
inter-governmental records project which in turn shaped how a partnership
was forged with municipal government, and how functional analysis within a
state government helped identify non-traditional partners in creating an
electronic records program. In contrast, the session moderator will
discuss the role of manuscript curators in the electronic age and offer a
challenge to his manuscript colleagues: if institutional archivists are
building alliances and taking other steps to address new information
technologies, what are manuscript curators doing?
Kathryn Hammond-Baker, Massachusetts Archives
Helen Samuels, Institute Archives, MIT
Gregory Sanford, Vermont State Archives
Philip Cronenwett, Dartmouth College Library (moderator)
ARCHIVES, MUSEUMS AND MULTIMEDIA
Interactive multimedia provides new and challenging possibilities for the
use of archival and museum collections. The development of an application,
whether it's a stand-alone CD-ROM or an exhibit on the World Wide Web,
requires a cooperative effort and interdisciplinary teamwork between
archivists, curators, educators, scholars and programmers. In this
session, speakers will offer their different perspectives on planning for
and developing multimedia applications and discuss, as well as demonstrate,
the use of archival and museum resources in documenting the subjects of
their projects: Native American culture, the art and architecture of
ancient Greece, and the history of technology.
Kathy Jones-Garmil, Peabody Museum, Harvard University
Maria Daniels, The Perseus Project, Tufts University
Joyce Bedi, Lemelson Center for the Study of Invention and
Innovation, National Museum of American History
Kara Schneiderman, The MIT Museum (moderator)
LEGAL ISSUES IN PHOTOGRAPHIC COLLECTIONS: RIGHTS AND REPRODUCTIONS
The development of photographic reproduction policies and procedures for
the use of visual collections in archives and museums is a topic of much
debate, with questions frequently arising as to licensing arrangements, use
agreements and appropriate fee structures. Session speakers will discuss
photographic reproduction policies for outside use of collections at their
respective institutions, provide general suggestions for how these policies
can be developed, and present an overview of the Museum Education Site
Licensing Program, which focuses on the educational use of museum images
and information on college and university campus-wide networks. Session
attendees who would like to bring 30-50 copies of their own reproduction
policies and related forms for distribution are encouraged to do so.
Lorna Condon, Society for the Preservation of New England Antiquities
Mary Anne Stets, Mystic Seaport Museum
Andrea Notman, Harvard University Art Museums
Ruth Thomasian, Project SAVE (moderator)
10:30 - 11:00 NEA BUSINESS MEETING
11:00 - 2:00 VENDOR SHOWCASE
Boyle Associates, Boston Photo Imaging, Bridgeport National Bindery, Cuadra
Associates, Inc., Digital Collections, Inc., Hollinger Corporation, New
England Archives Center, Spaulding Company, Inc.
11:30 - 12:30 MINI-WORKSHOP: INTRODUCTION TO THE INTERNET I
In an hour-long workshop, instructors will introduce participants with
little or no Internet experience to the wonderful world of cyberspace.
Find out exactly what the Internet is and where it can take you. Workshop
participants will learn the basics of Internet addresses, electronic mail,
telnet, file transfer, gopher, and the World Wide Web. This hands-on,
intensive session will also provide time to browse archival and museum
resources on the World Wide Web. Previous Internet experience is not
necessary; however, a basic knowledge of computers is required. Enrollment
is limited to 8 participants per workshop.
The workshop will be repeated at 1:15 and 4:15.
Instructor: Richard Voos, Babson College
12:30 - 1:30 LUNCHEON BUFFET
1:30 - 2:15 OPTIONAL TOUR OF BABSON MAP AND GLOBE MUSEUM
1:15 - 2:15 MINI-WORKSHOP: INTRODUCTION TO THE INTERNET II
Instructor: George Hart, Babson College
2:30 - 4:00 AFTERNOON SESSIONS
AUTOMATED ACCESS TO FINDING AIDS
The MARC AMC Format is an accepted archival standard and using it is often
the first step institutions of all sizes take toward automation, even if
they don't have their own MARC database. Using Standard Generalized
Mark-up Language to tag the full text of finding aids could become standard
practice, but what is SGML and how does it work? This session will attempt
to address the needs and interests of archivists of repositories of all
sizes and technological capabilities. One speaker will discuss the Vermont
Archives Network's shared database of MARC AMC records and VAN's related
projects. Two others, from the Harvard Digital Finding Aids Project, will
unravel some of the mystery surrounding SGML. Participants in other MARC
AMC and SGML projects are encouraged to attend and bring information about
their work.
Polly Darnell, Shelburne Museum
Jean Cargill, Botany Libraries, Harvard University
Susan von Salis, Schlesinger Library, Radcliffe College
Kim Brookes, Radcliffe College (moderator)
THE ETHICS OF ELECTRONIC ACCESS
This roundtable session will provide a forum for archivists to take part in
a discussion of the different ways in which professional ethics are called
into play when dealing with the worlds of electronic access and
particularly the internet. How do archivists manage the seeming clash
between their professional goal of making information widely available on
the net and the increasingly restrictive uses of copyright law in
electronic media? How does electronic access affect our understanding of
privacy rights? Then there are the broader questions raised by "access to
access." As the gap between archivists and researchers who have access and
those who do not widens, archivists face a new array of problems in their
roles as information managers. How do we cope with this increasing
electronic inequality, both with our researchers and among ourselves? And,
given the cost in both time and funds of electronic access, how do we make
wise decisions about the extent of our Internet commitments? Each member
of the panel will briefly address one or more of these questions. The
panel encourages audience members to bring to the discussion concrete
examples of how they are struggling with - and coping with - these
questions, and hopes to have a frank discussion of the problems as well as
the rewards of electronic access.
Bruce Stark, Dodd Archives Center, University of Connecticut
Speakers to be announced
Diane Ducharme, Beinecke Library, Yale University
LEGAL ISSUES IN PHOTOGRAPHIC COLLECTIONS: COPYRIGHT
Legal issues that come into play in the management of photographic
collections are plentiful, especially in the area of copyright. And as
visual collections find more and more usage in digitization projects, both
within the repository and outside, additional complexities arise. The
speakers will provide a general overview on copyright in the context of
photographic collections from the point of view of a librarian, lawyer and
library school instructor, and discuss copyright issues encountered in
putting digital images on the Internet.
Arlene Bielefield, Southern Connecticut State University
Peter Nelson, Thomas Jefferson University
Barbara Austen, Fairfield Historical Society (moderator)
4:15 - 5:15 DEMONSTRATIONS OF HORN LIBRARY ONLINE SERVICES;
ROGER W. BABSON MUSEUM; BABSON MAP AND GLOBE MUSEUM
4:15 - 5:15 MINI-WORKSHOP: INTRODUCTION TO THE INTERNET III
Instructor: George Hart, Babson College
4:15 - 5:15 ARCHIVAL AND MUSEUM SHOWCASE
The Archival Showcase provides meeting attendees with a unique opportunity
to see demonstrations of current automation-related projects being
undertaken by NEA and NEC of MCN members. Talk one-on-one with archivists
and curators about their HTML and SGML projects, World Wide Web sites,
electronic records programs, and use of the MARC Format.
5:00 CLOSING RECEIPTION IN THE HORN GALLERY WITH
MULTIMEDIA EXHIBIT, "MICHAEL ANGELO GIORGIO: ART BY DESIGN" ON DISPLAY
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Kara Schneiderman
Collections and Information Systems Manager
The MIT Museum
265 Massachusetts Avenue
Cambridge, Massachusetts 02139
telephone: 617/253-4266
fax: 617/258-9107
e-mail: [log in to unmask]
www: http://web.mit.edu/museum/www/museum.html
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