************************************************************* NEW ENGLAND ARCHIVISTS - SPRING MEETING 1996 HELD IN CONJUNCTION WITH THE NEW ENGLAND CHAPTER OF THE MUSEUM COMPUTER NETWORK "AUTOMATION IN ARCHIVES AND MUSEUMS" APRIL 26-27, 1996 - BABSON COLLEGE - WELLESLEY, MASSACHUSETTS ************************************************************* To recieve a program announcement with additional information on the meeting and registration, contact Andrew Martinez, NEA Registrar, at 617/239-4570 or [log in to unmask] For questions relating to the Saturday program, contact Kara Schneiderman, Program Committee Chair, at 617/253-4266 or [log in to unmask] The full program is also available on New England Archivists World Wide Web site (http://www.lib.umb.edu/newengarch/). FRIDAY, APRIL 26, 1996 - WORKSHOPS, RECEPTION 9:00 - 5:00 NEA Workshop I: Manuscript Processing Fundamentals 1:00 - 5:00 NEA Workshop II: Archives Exhibits on a Shoestring Budget 5:15 Reception at Babson's Archives and Special Collections SATURDAY, APRIL 27, 1996 - SAA WORKSHOP 8:30 - 5:00 Automating Finding Guides SATURDAY, APRIL 27, 1996 - PROGRAM 8:00 - 9:00 REGISTRATION 9:00 - 10:30 MORNING SESSIONS ELECTRONIC RECORDS: PARTNERSHIPS IN THE ELECTRONIC ENVIRONMENT In an electronic environment, archivists must develop partnerships, including those with non-traditional entities outside the archives, in order to effectively address electronic records. The speakers will describe forging partnerships within a university to better identify and manage business processes which are increasingly done electronically, building partnerships with the federal government through an inter-governmental records project which in turn shaped how a partnership was forged with municipal government, and how functional analysis within a state government helped identify non-traditional partners in creating an electronic records program. In contrast, the session moderator will discuss the role of manuscript curators in the electronic age and offer a challenge to his manuscript colleagues: if institutional archivists are building alliances and taking other steps to address new information technologies, what are manuscript curators doing? Kathryn Hammond-Baker, Massachusetts Archives Helen Samuels, Institute Archives, MIT Gregory Sanford, Vermont State Archives Philip Cronenwett, Dartmouth College Library (moderator) ARCHIVES, MUSEUMS AND MULTIMEDIA Interactive multimedia provides new and challenging possibilities for the use of archival and museum collections. The development of an application, whether it's a stand-alone CD-ROM or an exhibit on the World Wide Web, requires a cooperative effort and interdisciplinary teamwork between archivists, curators, educators, scholars and programmers. In this session, speakers will offer their different perspectives on planning for and developing multimedia applications and discuss, as well as demonstrate, the use of archival and museum resources in documenting the subjects of their projects: Native American culture, the art and architecture of ancient Greece, and the history of technology. Kathy Jones-Garmil, Peabody Museum, Harvard University Maria Daniels, The Perseus Project, Tufts University Joyce Bedi, Lemelson Center for the Study of Invention and Innovation, National Museum of American History Kara Schneiderman, The MIT Museum (moderator) LEGAL ISSUES IN PHOTOGRAPHIC COLLECTIONS: RIGHTS AND REPRODUCTIONS The development of photographic reproduction policies and procedures for the use of visual collections in archives and museums is a topic of much debate, with questions frequently arising as to licensing arrangements, use agreements and appropriate fee structures. Session speakers will discuss photographic reproduction policies for outside use of collections at their respective institutions, provide general suggestions for how these policies can be developed, and present an overview of the Museum Education Site Licensing Program, which focuses on the educational use of museum images and information on college and university campus-wide networks. Session attendees who would like to bring 30-50 copies of their own reproduction policies and related forms for distribution are encouraged to do so. Lorna Condon, Society for the Preservation of New England Antiquities Mary Anne Stets, Mystic Seaport Museum Andrea Notman, Harvard University Art Museums Ruth Thomasian, Project SAVE (moderator) 10:30 - 11:00 NEA BUSINESS MEETING 11:00 - 2:00 VENDOR SHOWCASE Boyle Associates, Boston Photo Imaging, Bridgeport National Bindery, Cuadra Associates, Inc., Digital Collections, Inc., Hollinger Corporation, New England Archives Center, Spaulding Company, Inc. 11:30 - 12:30 MINI-WORKSHOP: INTRODUCTION TO THE INTERNET I In an hour-long workshop, instructors will introduce participants with little or no Internet experience to the wonderful world of cyberspace. Find out exactly what the Internet is and where it can take you. Workshop participants will learn the basics of Internet addresses, electronic mail, telnet, file transfer, gopher, and the World Wide Web. This hands-on, intensive session will also provide time to browse archival and museum resources on the World Wide Web. Previous Internet experience is not necessary; however, a basic knowledge of computers is required. Enrollment is limited to 8 participants per workshop. The workshop will be repeated at 1:15 and 4:15. Instructor: Richard Voos, Babson College 12:30 - 1:30 LUNCHEON BUFFET 1:30 - 2:15 OPTIONAL TOUR OF BABSON MAP AND GLOBE MUSEUM 1:15 - 2:15 MINI-WORKSHOP: INTRODUCTION TO THE INTERNET II Instructor: George Hart, Babson College 2:30 - 4:00 AFTERNOON SESSIONS AUTOMATED ACCESS TO FINDING AIDS The MARC AMC Format is an accepted archival standard and using it is often the first step institutions of all sizes take toward automation, even if they don't have their own MARC database. Using Standard Generalized Mark-up Language to tag the full text of finding aids could become standard practice, but what is SGML and how does it work? This session will attempt to address the needs and interests of archivists of repositories of all sizes and technological capabilities. One speaker will discuss the Vermont Archives Network's shared database of MARC AMC records and VAN's related projects. Two others, from the Harvard Digital Finding Aids Project, will unravel some of the mystery surrounding SGML. Participants in other MARC AMC and SGML projects are encouraged to attend and bring information about their work. Polly Darnell, Shelburne Museum Jean Cargill, Botany Libraries, Harvard University Susan von Salis, Schlesinger Library, Radcliffe College Kim Brookes, Radcliffe College (moderator) THE ETHICS OF ELECTRONIC ACCESS This roundtable session will provide a forum for archivists to take part in a discussion of the different ways in which professional ethics are called into play when dealing with the worlds of electronic access and particularly the internet. How do archivists manage the seeming clash between their professional goal of making information widely available on the net and the increasingly restrictive uses of copyright law in electronic media? How does electronic access affect our understanding of privacy rights? Then there are the broader questions raised by "access to access." As the gap between archivists and researchers who have access and those who do not widens, archivists face a new array of problems in their roles as information managers. How do we cope with this increasing electronic inequality, both with our researchers and among ourselves? And, given the cost in both time and funds of electronic access, how do we make wise decisions about the extent of our Internet commitments? Each member of the panel will briefly address one or more of these questions. The panel encourages audience members to bring to the discussion concrete examples of how they are struggling with - and coping with - these questions, and hopes to have a frank discussion of the problems as well as the rewards of electronic access. Bruce Stark, Dodd Archives Center, University of Connecticut Speakers to be announced Diane Ducharme, Beinecke Library, Yale University LEGAL ISSUES IN PHOTOGRAPHIC COLLECTIONS: COPYRIGHT Legal issues that come into play in the management of photographic collections are plentiful, especially in the area of copyright. And as visual collections find more and more usage in digitization projects, both within the repository and outside, additional complexities arise. The speakers will provide a general overview on copyright in the context of photographic collections from the point of view of a librarian, lawyer and library school instructor, and discuss copyright issues encountered in putting digital images on the Internet. Arlene Bielefield, Southern Connecticut State University Peter Nelson, Thomas Jefferson University Barbara Austen, Fairfield Historical Society (moderator) 4:15 - 5:15 DEMONSTRATIONS OF HORN LIBRARY ONLINE SERVICES; ROGER W. BABSON MUSEUM; BABSON MAP AND GLOBE MUSEUM 4:15 - 5:15 MINI-WORKSHOP: INTRODUCTION TO THE INTERNET III Instructor: George Hart, Babson College 4:15 - 5:15 ARCHIVAL AND MUSEUM SHOWCASE The Archival Showcase provides meeting attendees with a unique opportunity to see demonstrations of current automation-related projects being undertaken by NEA and NEC of MCN members. Talk one-on-one with archivists and curators about their HTML and SGML projects, World Wide Web sites, electronic records programs, and use of the MARC Format. 5:00 CLOSING RECEIPTION IN THE HORN GALLERY WITH MULTIMEDIA EXHIBIT, "MICHAEL ANGELO GIORGIO: ART BY DESIGN" ON DISPLAY ========================================== Kara Schneiderman Collections and Information Systems Manager The MIT Museum 265 Massachusetts Avenue Cambridge, Massachusetts 02139 telephone: 617/253-4266 fax: 617/258-9107 e-mail: [log in to unmask] www: http://web.mit.edu/museum/www/museum.html --------------------------------------------------------------------------