The Bailey-Matthews Shell Museum on Sanibel, Florida, is seeking applicants
for the newly created position of Senior Assistant Director of Operations
and Administration. Please see below:
The Bailey-Matthews Shell Museum
Position Description
Position Title: Senior Assistant Director of Operations
and Administration
Reports to: Director
General Position Summary:
The Assistant Director of Operations and Administration (ADOA) is a
senior-level manager responsible for all administrative and business
operations within the Museum. This position will work under the direct
supervision of the Museum director. The ADOA is responsible for the
effective financial management of the Museum, including financial operation
of the store, management of revenue programs, admissions, and building and
grounds maintenance. The ADOA supervises store, front desk, and maintenance
staff.
Primary Functions/Major Responsibilities (other duties may be assigned):
Handle day-to-day financial activities of the Museum, including banking,
deposits, reconciliation, posting transactions, and maintenance of directed
funds. Process payroll and payroll taxes, purchase supplies, current
liabilities, maintenance of accounts payable and accounts receivable,
payment and reporting of sales taxes, quarterly state and federal payroll
filings, 403(b) retirement plan. Perform month-end reconciliation
procedures. Work in tandem with Development Officer posting contributions,
sponsorships, and memberships.
Interface with Director and Treasurer of the board of trustees in the
preparation of annual budget, including divisional allocations and
reporting. Direct preparation, review, and analysis of monthly financial
reports to ensure that the Museum’s financial condition is in accordance
with the guidelines established by the management and the board of trustees.
Provide regular financial reports to Finance Committee to inform committee
members about Museum’s financial status. Support and work with CPA/auditor
aiming for successful closure of 501(c)(3) financial statements and taxes.
Provide assistance to CPA/auditor during the audit process. Monitor
compliance with CPA/auditor’s management letter. Assist Director and other
staff as needed in the preparation of budgets for grant proposals and
related reports.
Oversee daily physical plant operation of the Museum and coordinates with
Director daily supervision of the front desk and maintenance staff. Order
materials, office supplies and equipment, furniture, and replace items for
building and grounds. Work with contractors and equipment leases.
Working with public programs specialist, provides appropriate clerical
support and assistance with management of volunteer program. Plans and
supervises all bulk mailings as needed.
Supervisory Responsibilities:
Manage one store manager and associated store staff. Responsible for
general supervision, coordination, and evaluation of this unit. Manage
front desk staff, building supervisor, and volunteer coordinator [position
to be created]. Carry out supervisory responsibilities in accordance with
the Museum’s policies and applicable laws.
Minimum Qualifications:
Minimum B.A. or B.S. in accounting, finance, or comparable field required,
MBA preferred.
Job Requirements:
At least five years of relevant experience in positions of increasing
responsibility. Experience in a museum or related not-for-profit in
positions of increasing responsibility preferred;
Extensive and comprehensive understanding of Quickbooks, including payroll
and management of accounts payable and accounts receivable;
Demonstrated ability to communicate, motivate, lead, and relate effectively
to a wide variety of individuals; strong interpersonal skills and
understanding of the dynamics of governance and management in
not-for-profits;
Experience with current business software such as Microsoft Office
applications, including Excel and Access;
Ability to develop and manage complex budgets within guidelines;
Ability to work both independently and in cross-functional teams.
Salary: Commensurate with Qualifications and Experience.
Please send resume, a letter of intent, and names of three references to:
Dr. José H. Leal, Director, The Bailey-Matthews Shell Museum ,
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The Bailey-Matthews Shell Museum is an Equal Opportunity Employer. It is the
policy of the Company to provide equal opportunity for all employees and
applicants for employment without regard to race, color, creed, religion,
gender, sexual orientation, national origin, age, marital status, mental or
physical disability, pregnancy, military or veteran status, or any other
basis prohibited by state or federal law.
________________________________________________________
José H. Leal, Ph.D., Director and Curator
The Bailey-Matthews Shell Museum
Editor, The Nautilus
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<http://www.shellmuseum.org/> www.shellmuseum.org
3075 Sanibel-Captiva Road
Sanibel, FL 33957 USA
(239)395-2233
fax (239)395-6706
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