We are developing a new policy about loaning and/or
copying photographs from our archival collection.  Our
Collections Committee met to revamp our policy, and
these are a few of the questions they asked me to pass
along to you:


Do you have a written policy dealing with the loan of
archival materials to museums and/or non-museum
exhibition venues?

Do you ever limit the number of photographs you will
loan at one time to a single user?

Do you limit the number of times you loan to one venue
in a given period time – one year, two years?

What is your approval process for outgoing loans?

Is the decision to loan an item ever influenced by how
its use fits into the mission of the borrower's
institution?  What other factors are considered?

Do you ask that copies of photographs be returned at
the end of the exhibit?

Do you ask the borrowers to sign a contract?

Does the contract state it is a one time use?  How do
you monitor whether or not it is used more than once?

Do you ask that no photos be taken of the exhibited
items?

What other stipulations do you have that would pertain
to archival materials loaned in large numbers?

Thank you so much in advance for your input.

Sincerely,

Kim Kenney

=====
Kimberly A. Kenney, Curator
Wm. McKinley Presidential Library & Museum
800 McKinley Monument Dr. NW
Canton OH 44708 * 330-455-7043
Visit the Ohio Memory Project at http://www.ohiomemory.org
"Let us ever remember that our interests are in concord, not conflict; and that our real eminence rests in the victories of peace, not those of war."  --25th United States President William McKinley





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