Hi Cynthia,
We do have an events committee (I’m not on it) that does the planning. It seems to work well and we have eliminated several events from our schedule. One of the things that they do is to compare the event’s purpose against the museum mission/vision statement. They also implemented keeping a record of each event. How many staff hours (both prep and event), how much revenue (if not a free event), how many visitors, any donations, etc. This helps them evaluate proposed and actual events to see how it impacts the museum. Decisions aren’t necessarily based on any one of those criteria, but the committee can make an informed assessment. Hope that helps.
Greg
Gregory A. Jackson, CA
Bryn Athyn Historic District Archives
www.glencairnmuseum.org
267.502.2421
From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of Cindi Verser
Sent: Wednesday, July 08, 2015 3:04 PM
To: [log in to unmask]
Subject: [MUSEUM-L] Programs/Events Committee or policy at your site?
Greetings all,
In an attempt to rein in staff members who dream up last minute events and programs and then add them to our already packed schedule, we decided to explore the idea of a programs/ events committee here. This group would develop, schedule and oversee the running of events and programs related to exhibitions. The main goal is to take pressure off staff who are burnt out from back to back events that aren’t well attended, fully developed or sufficiently funded because there is no time to achieve decent publicity/marketing, event development or sponsorship.
Does anyone have such a committee or a policy in place that they would like to share or discuss?
We are looking for suggestions on structure, who participates, how decisions are made, if there are limits on the number of events and is there an accepted time frame where go-no go decisions are made?
Also interested in finding out if anyone tried this type of committee or policy and it didn’t work or didn’t work as well as you expected.
Appreciate any advice you can offer. Feel free to contact me off list.
Cynthia Verser
Collections Management Specialist
The Mariners' Museum
100 Museum Drive
Newport News, Virginia 23606
757-591-7760
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