Reasons to charge fees - are that it supports being able to have the 
photographic collection available for the public to see, use and request 
reproductions from. When someone challenges our fees and use fees, I 
explain that it costs money to keep a large collection and it takes time 
to handle each request we receive - that works for most people.

After glancing at your web link -- We have a bit more complicated use 
fee policy for reproduction, that spells out fees for the physical act 
of getting the scans together and the associated use fees for the 
images. We developed a policy primarily for reproduction use by TV, book 
and other publishers that includes fees for the reproductions (scanning) 
and use fees (dependent on the project - higher use fees for "for profit 
TV" productions, lower for books, etc. and a small $5 use fee per photo 
for non-profits if they document who and what they are and  will give us 
a copy of the end product (most of our demand on this end comes from our 
extensive Amelia Earhart photographic collection). Having use fees that 
are low for non-profits (Public TV primarily) stops most complaints - 
and if not I explain that I can only waive all use fees by taking the 
request to the board of directors for approval at the next meeting - 
next month.

We do have a bigger break for non-profits (a set fee for non-profit 
project - a non-profit or an individual doing a for profit project 
doesn't get breaks however (the project is the decision maker rather 
than the entity). The big break in fees we give is for Historical 
Society members - local businesses - individuals wanting a print to 
display etc. can have all use fees waived by becoming a member or noting 
their membership when they place an order for a photo (this once again 
does not apply to a profit making venture).

We also developed a less complicated system for individuals who would 
like a photograph to use in their family history research of home 
printed book, to display etc. I am still reworking this to make it even 
less complicated, We try to keep fees low but at the same time the 
income generated - even if it is only a relatively small amount - helps 
preserve the collection as a whole.

Chris Taylor
Executive Director
Atchison County Historical Society
P.O. Box 201
200 S. 10th Street, Santa Fe Depot
Atchison, KS 66002
913-367-6238
[log in to unmask]
www.atchisonhistory.org



Benjamin Neely wrote:
>
> Dear List,
>
>  
>
> Our historical society receives a fairly substantial number of 
> photographic reproduction requests from all sorts of patrons 
> (individuals, for-profit entities, and non-profit entities).  I have 
> been getting an increasing amount of requests from every demographic 
> for a discount or to waive our fees for reproduction and usage 
> altogether. Some causes are certainly more worthy than others but I 
> want to be fair to everyone.  I certainly want to help one and all but 
> our organization is a private non-profit, run by a small staff, and 
> dependent on the income these fees generate. 
>
>  
>
> I am curious as to how other organizations handle such requests.  I 
> would certainly be appreciative for any thoughts anyone would like to 
> share. This is a link to our website where we posted information about 
> regulations and fees: http://www.achs-pa.org/visit/rules.htm.
>
>  
>
> Thanks,
>
> Ben
>
>  
>
> Benjamin Neely
>
> Director of Historic Collections
>
> Adams County Historical Society
>
> 111 Seminary Ridge
>
> P.O. Box 4325
>
> Gettysburg, PA 17325
>
> 717-334-4723 ext. 203
>
> 717-334-0722 fax
>
> www.achs-pa.org
>
>  
>
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