What we have done is to append the necessary digits to the beginning of the
year notation to make the four-digit year in our computer files.  For
example, 942.0.0 becomes 1942.0.0; 42.0.0 becomes 1942.0.0.  A good
programmer should be able to make this relatively easy, I think.

We have not physically renumbered objects, but persons working with the
collections know that 942=42=1942 and that 1942 is the standard.

Jane Rupp
Marion County Historical Society
Marion, OH 43302
740-387-4255
[log in to unmask]

----- Original Message -----
From: "CYANDERSON" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Monday, December 08, 2003 1:56 PM
Subject: Accession Numbers


> Hello:
>
> I need some help with objects which have been incorrectly accessioned 4
> different ways.
> The first way is by using the last 3 numbers of the year "942.0.0," the
second
> way is using
> the last 2 numbers of the year "42.0.0," the third way is "0.0.0" (In this
> case, over 300
> objects which did not have accession number during an inventory were
assigned
> a
> number starting at 0.1.1), the fourth way is the whole year "2000.0.0",
which
> someone
> started to write out and I am following that method.  Are their any
> suggestions on how to
> go about dealing with the objects and then uniting them with the object
files
> and
> database (the objects number in the thousands)?  (P.S.  I am the first
> Registrar at this
> gallery).
>
> Thank you
>
> C. Anderson
>
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