The Association of Art Museum Directors (AAMD) is a membership organization
which represents 175 directors of the major art museums in the United
States, Canada and Mexico.   The New York staff consists of the Executive
Director, Assistant to Executive Director, Administrative Assistant; the
Director of Government Affairs has an office in Washington, DC.

POSITION:               Administrative Assistant
RESPONSIBILITIES:

Administrative Tasks:
Assist staff with administrative tasks including, but not limited to:

Answering telephone, word processing and data entry; photocopying, and
faxing.
Opening, sorting, prioritizing and distributing mail
Organizing and ordering office supplies
Coordinates scheduling of trustee meetings; reserve space and arrange for
catering, if required
Maintaining accounts payable files and responsibility for weekly check
writing
Distribute publications and mailings to membership by electronic and
regular mail
Liaison with AAMD Webmaster
Respond to questions regarding membership, questions from press,
fielding/screening calls for Executive Director and Assistant to Director

Assist with Midwinter/Annual and Trustee Meetings

Two full membership meetings are held each year in a different city.
There is a large volume of work that goes into the planning and execution
of these meetings.

Assist in the preparation, execution and follow-up of all meetings
Responsible for coordination and assembly of meeting registration materials
Responsible for Meeting minutes

Maintain Database of membership

Using DataEase maintain database of membership - updated monthly.
Database all Salary and Statistical information on member institutions
Coordinate publication of Annual Salary and Statistical Surveys

Desktop publishing

Currently running PageMaker 6.0 to design and produce registration and
meeting materials.
Develop brochures/mailings as assigned.

Requirements: B.A., excellent written and verbal skills, experience in
office procedures, word processing; desktop publishing; knowledge of, or
interest in, arts management; and ability and desire to work in a small
collegial environment.  Sense of humor a big plus.

Please fax/email cover letter and resume to C. Anagnos at 212.535.5039
email: [log in to unmask]
No phone calls please.

The Association of Art Museum Directors is an Equal Opportunity Employer.

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