The following job position is for immediate hire. All interested parties
should forward their cover letter and resume to:
via snail mail:
Solomon R. Guggenheim Museum
1071 Fifth Avenue
New York, NY 10128
Attn: Paul Pincus
Project Director, Planning and Operations
via e-mail: [log in to unmask]
via fax: (212) 423-3641
-----------------------------------------------------------
PROJECT ADMINISTRATIVE ASSISTANT
Reports jointly to Project Director, Development and Communications
and Project Director, Planning and Operations
Responsibilities
. Provides general office assistance, including word-processing, faxing,
xeroxing, call-screening, and some departmental correspondence.
. Assists with maintaining budgets.
. Assists in the production of presentation materials for potential
corporate contributors, and other potential donors.
. Assists in the stewardship of corporate sponsors.
. Maintains department library, central files, development and
communications databases, overall office organization (including supplies
and equipment).
. Assists with donor prospects research and in the development of media
contacts.
. Assists in preparing publicity and promotional materials for exhibitions
and special events; handles logistics of promotional mailings of materials. .
. Reads daily newspapers and magazines for Guggenheim Museum Bilbao mentions
and art-related topics; pastes up selected articles and maintains general
staff distribution.
. Translates all key Spanish news articles into English summaries for
distribution.
. Responsible for department clipping distribution and files; organizes
clipping books.
. Assists in the coordination of press previews and press events.
. Assists at press events and receptions.
. When necessary, provides research support, coordination of information,
correspondence, and other administrative support to Guggenheim Museum Bilbao
related departmental activities within the museum.
Qualifications
. Strong written and oral communication skills, as well as excellent
proofreading skills.
. Fluency in Spanish.
. Strong computer skills, including experience with databases.
. Prior museum experience or internship highly desirable.
. Previous experience in communications a plus.
. Fluency in other languages, a plus but not necessary.
. Superior organizational skills and ability to handle a variety of tasks
concurrently and meet frequent deadlines.
. Ability to initiate advance planning and prioritize tasks.
|