At 08:34 AM 6/25/96 -0600, you wrote:
>>Regarding the question about why your registrar was still keeping a bound
>>accession book when you already have the information on assorted sheets of
>>paper that were legally binding and/or more comprehensive than the book:
>>1. Just tradition - the base of the title registrar is, I believe, that
>>the registrar is the one who keeps the register.
>>2. Convenient, easy access. The book puts, in place, the major facts
>>about a string of accessions, whereas the legally binding documents
>>deal with the exhibits one at a time.
>>3. This is a variation of 2 (above), but I had an assistant once who
>>had her own disaster plan. In the event of a fire, fire drill, or
>> anything that caused us to clear the building quickly, the accession
>>book was what she would take with her.
>>
Our registrar uses the hand/note book to better track numbers. You
cannot automatically go down 96.1.1 or 96.2.1-58, ect., since when adding
items to the collection, you never know how many items are coming in on each
accession. The hand-written book allows better tracking. If I want
who gave us a blanket in 1996, it would be easier to check the handwritten
long than searching the files. It gives you a quicker access to information
on demand. Also, in order the total number of accessioned arifacts at your
finger tips. We do not have the luxury of a computerized system, yet.
We list only the Number, Donor, Date, and a BRIEF discription of the
artifact such as clothing item or blanket.
John Martinson
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Work: Fort Walla Walla Museum
755 Myra Rd
Walla Walla, WA 99364
(509) 525-7703 (Work)
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