The Davie School Foundation, Inc. seeks an Operations Manager for the Old
Davie School Historical Museum on a full-time (40 hours per week) basis.
Person needs to have a flexible schedule and a willingness to work as needed.
Candidate must be self-motivated, organized, energetic, visionary, and
multitasked. Experience in office management and administrative skills. This
position is part administrative assistant, part museum registrar and part
rentals manager. Reports to the Executive Director.
Responsibilities:
-provide effective and efficient administrative support
-management of facility rentals and associated paperwork; including marketing
and “sales” of rentals, preview tours of facilities, drafting contracts, collection
of fees, and contact with renters, caterers and event planners. Make
arrangements for personnel to conduct rental set-up and be on-site event
rental supervisor.
-data entry and maintenance of PastPerfect database
*contacts list--maintain membership and donor list and conduct
renewal and acknowledgement mailings as needed
*artifact catalog--work with Collections Committee to input artifact
information (accessioning of artifacts); maintain artifact and donor lists and
print reports as needed
-light bookkeeping; accounts receivable (cash handling), data entry into
QuickBooks, preparation of checks, deposits and financial reports for Treasurer
review
-manage Memorial Brick Program
-manage Master Calendar and Daily Visitor Log
-organize and maintain office files
-manage bulk mailings
-order office and collections supplies as needed
-review, update and develop office policies and procedures as needed
-provide daily tours of site as needed
-help as needed prior to and during special events and fundraisers
Qualifications:
Customer service skills. Thorough knowledge of office procedures and
operations. Two years of office experience required. Proficiency in Microsoft
Office software and web and computer technology, strong oral and written
communication skills, and the ability to work well with people required.
Experience with PastPerfect and QuickBooks software highly desired. Bi-
lingual a plus.
Compensation:
Starting range: $12.00-$15.00 an hour. 40 hours a week. On occasion may
work weekends or evenings. Two weeks vacation, six holidays, three personal
days. $200 towards health insurance. Opportunity to be on-site event rental
supervisor for additional pay.
Send cover letter, resume and the names of three references by November
12, 2007 to:
Todd Bothel, Executive Director
Old Davie School Historical Museum
6650 Griffin Road
Davie, FL 33314
or to [log in to unmask]
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