We are undergoing the process of managing our images and photos throughout 
the organization. In addition to digitally cataloguing our museum’s collection, 
we are also looking to organize all of the museum’s photography. This includes 
publicity images of the museum, visitors, and exhibitions for the 
communications, development, and education departments as well.

Right now we run into the problem of images being separated from their photo 
captions. Images of traveling exhibitions are being duplicated throughout 
departments, which takes up space on the server. Sometimes the images are 
altered in ways that are inconsistent with our lending contracts so we need a 
way to preserve them. We have no consistent or centralized filing system or 
naming convention throughout the entire organization.  

I hoping to know what has worked for other organizations. Do you have 
standard photo storage requirements that you use throughout the 
organization? What are they? What about photo management software such 
as Cumulus? What are the pros and cons of that? 

Thanks! I look forward to receiving your feedback.

Alyssa

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