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Date: | Mon, 21 Nov 2005 17:48:44 -0500 |
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Hello,
I have a question about how other museums develop paper work for in-kind gifts. Our organization is both a living history site and a museum. We define any donation (goods and/or services) that are not artifacts or monetary as a gift-in-kind. In the past, the organization has used one gift agreement to cover everything from artifacts to a pile of wood intended to be burnt in a wood burning stove. Eventually they did develop a separate receipt for in-kind donations, but I am not convinced that our current form is necessarily what we need. What exactly does the donor need from us to receive a tax deduction, and what exactly do we need in our records to document transfer of ownership or receipt of goods and/or services? Do I need to have a signed receipt for every in-kind donation, or is a thank you letter sufficient?
This is a completely separate issue from gift agreements for artifacts. These items are services given or goods that are to be used up in programs--not artifacts. Like the example I gave of lumber to be burned in a wood burning stove.
Thank you for any information you can provide.
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