Hi!

An auditing firm was just here and apparently did not like me (or other
managers) using my Amex card to purchase inventory or supplies for the shop
and/or museum.  I have not been told anything directly, but I just received
a notice to attend a meeting "to discuss Am Ex charges and how to handle on
expense reports, in light of KPMG audit."

I want to be prepared before I go into the meeting.  Do any of you use a
credit card for purchases -- either inventory or supplies?  Some vendors I
deal with won't send me orders without a credit card.  And sometimes, it's
just a matter of wanting the merchandise as soon as possible and not having
to wait for the accounting office to cut a check.  (They only cut checks
once a month).

We have three plasma screens in our orientation gallery and I went to
Walmart to buy replacement dvd players so these screens aren't blank.  Our
auditors thought I should have gone to Sam's Club because we have an
account.  Walmart is 2 miles from my home (4 miles from work); Sam's Club is
14 miles from my home and 12 miles from work.

Can anyone give me advice before I go to this meeting?  I believe it's
taking place on Wednesday.

thanks



Sue Bodemer
Operations Manager
Rockwell Museum of Western Art
111 Cedar St.
Corning, NY  14830
607-937-5386 (museum main number)
607-974-4162 (direct line)
607-974-4536 (fax)
[log in to unmask]
www.rockwellmuseum.org

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