Dear Carrie-
A loan form is a legal contract and someone's agent (friend, delivery
person, etc) does not have the authority to enter into that kind of
activity on behalf of the legal owner and since they are not the owner they
cannot themselves loan the item.

Rather that use a loan form, why not use a "Receipt" that notes the actual
owner and the name of their "delivery" person.  A receipt form will
illustrate that you physically have the item and you will be dealing the
actual owner regarding loans/gifts to the museum.  A receipt form
illustrates that something was brought to the museum by a particular person
and they may be representing someone else.

We use a receipt for all EVERY object (gifts, loans and items for
consideration) that comes to the museum no matter who brings it in.  This
allows us to show the physical change of possession of the object and then
we contact the owner/lender to complete Gift and/or Loan agreements.  This
receipt serves as a temporary activity and on the back has a list of
conditions regarding things such things as insurance, handling, procedures
for the return of the object if it is under consideration.  In addition, we
also use a Receipt form at the time all the objects are returned to their
owner or the owner's agent.

We have found that this works very well and has eliminated many of our
problems. It allows me to have them sign a document when they come into the
museum, but that I can still prepare a loan Gift/Loan Agreement that is not
hand written.

Hope this helps-
Tracie Evans
Collections Manager
Texas Ranger Hall of Fame and Museum
[log in to unmask]
PO Box 2570 Waco TX 76702
254/750-8631




> -----Original Message-----
> From: Carrie Snow [SMTP:[log in to unmask]]
> Sent: Tuesday, October 19, 2004 10:24 AM
> To:   [log in to unmask]
> Subject:      Who signs forms
>
> Frequently at my Museum, donors will have friends drop objects off.  These
> friends do not own the object or have any claim to it, yet staff have them
> let sign paperwork.  Registration staff here has been fairly successful in
> having staff use loan forms instead of acquisition forms for all incoming
> items.  My question is this:  What are the implications of having
> individuals other than the owners sign loan forms?
>
>
> Carrie Snow
> Registrar
> Museum of Church History and Art
>
>
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