Alicia
Cape Fear's film policy is excellent though I see one thing missing that we
were 'lightly' burned by. Many of us use copywrited photos or artwork in our
exhibits. Most of those Artists/Photographers releases are highly specific
about the use/display of those items. Any film crew should be required to
obtain their OWN release for showing items that are covered by copywrite and
not owned by the Museum. We ran afoul of that when a film crew hired by the
Museum to create a promo video to sell in the Museum store included a 6
second shot (out of 25 minutes) of an exhibit with a copywrited photo.
Luckily the photographer was someone we have a long standing relationship
with so he was gentle but it could have been a very expensive mistake. Very
good training for a student film crew to have to obtain those authorizations
(and find out how long it takes!) or figure out how to shoot around the
particular item!
Randy Heise
Information Systems Manager
The High Desert Museum
59800 South Highway 97
Bend, OR 97702-7963
(541) 382-4754 Ext. 244
(541) 382-5256 Facsimile
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www.highdesertmuseum.org
-----Original Message-----
From: [log in to unmask] [mailto:[log in to unmask]]
Sent: Thursday, February 27, 2003 5:20 AM
To: [log in to unmask]
Subject: Re: film question
Alicia,
Below is Cape Fear Museum's filming policy. I would suggest that even
though it is a student film, "train 'em up right" by enforcing your
standards. I would hope they will remember their training when they are
making "big budget" films.
Good luck!
Tim
REGULATIONS FOR FILMING AT CAPE FEAR MUSEUM September 1995
1. Cape Fear Museum (CFM) collects, preserves and interprets objects
relating to the history, science and cultures of the Lower Cape Fear, and
makes those objects and their interpretation available to the public
through educational exhibitions and programs. Filming is a privilege and
courtesy extended to the Wilmington filming community in order to provide
support for the industry.
2. Permission for filming at CFM may be granted if the production will
not hinder operations or prohibit the general public from visiting and
enjoying the collections and exhibitions. Generally, filming will be
permitted only on Mondays or other periods when the facilities are closed
to general public use.
3. Actual costs incurred by CFM will be billed following filming, and
will include security and employee service charges, administrative overhead
and charges for any special cleaning or repair work required for the
building, grounds, or collection items as a result of filming activity.
Any staff members assigned to the film company will be dedicated to the
company during the company's stay at the museum. Each unlocked door will
be monitored by a security officer.
4. On occasion, filming of exteriors at CFM may be permitted on weekdays
when the museum is open, provided the film company understands that the
public must not be hindered from visiting the museum.
5. While every effort will be made to accommodate film companies on
short notice, it is suggested that reservations for filming dates be made
as much in advance as possible. Because the periods available for filming
are limited, CFM cannot always oblige last-minute requests.
6. A script must be submitted, with all final shooting scenes and
production schedules for CFM noted, prior to granting permission to film.
The purpose of the review is to determine the impact the scenes to be
filmed at CFM would have on its operations.
7. A walk-through with all necessary parties (CFM representative,
location manager, first assistant director, director, producer, etc.) must
be scheduled as far in advance as possible; a 2-week advance walk-through
is advised. Immediately after the walk-through, the film company is
expected to supply CFM with a written outline of the specific areas they
wish to use, as well as building access and parking needs.
8. At CFM, there is no power available; the film company must provide
its own electrical sources for equipment.
9. CFM will under no circumstances turn off its HVAC system for filming.
10. In all exhibition areas of CFM, there are lighting restrictions. The
curator's presence may be required, and his/her judgment must be heeded.
Generally, light must be no more than 80 footcandles in intensity, and all
lights must have UV filter gels placed on them. While filming lights may
be safe for humans, they do not meet the requirements for fragile
collection items (UV filter gels eliminate 70% more UV rays).
11. Any changes to CFM lighting will be handled by museum personnel. An
exhibit worker will be on duty during the film company's use of the
building.
12. Limited set dressing may be permitted; however, the film company may
not move or remove existing cases and exhibits from their places in
galleries. The moving of anything in the galleries must be agreed upon in
advance and will be done by CFM staff. All set dressing must be approved
in advance by the CFM representative. Nothing is to be attached to
existing museum walls or structures. TAPE MAY NOT BE APPLIED TO WALLS.
Anything brought in for set dressing must be removed by the film crew
following filming. Fogging and smoke machines are not permitted.
13. If the film company wants to enter CFM exhibition vignettes for any
reason, there shall be a curatorial person assigned.
14. If the film company wants the telephones to be turned off (to prevent
the interference of ringing) during filming, it must make such arrangements
in advance.
15. Filming will be limited to public areas of CFM.
16. The film company must state the size of crew and number of talent;
number of equipment and support vehicles; and names of key personnel to be
present on filming day. The film company personnel are expected to
exercise extreme care when in the exhibition areas. Lounging, sitting or
standing on any exhibit structure, furniture, case, etc. is strictly
forbidden. The film company shall use only the areas specified in writing
and will not be permitted to use other areas for gathering or feeding
personnel.
17. Smoking, food and drink are not allowed within CFM.
18. CFM cannot provide extensive parking. At CFM, generator and some
equipment trucks may be parked in the west, south and/or east parking lots;
parking for other vehicles may be found as space allows. No more than 80
spaces are available. All planned use of parking lots must be specified in
advance.
19. CFM reserves the right to document, by still photographs, any film
shoot occurring on its property. The photographs will be placed in the
museum's files for archival purposes, and any publication use of them will
be cleared in advance with the representative for the film company.
20. If possible, the film company will provide the museum with a
videotape copy of the production (television series, commercial, etc.)
filmed at CFM. It will be used strictly for archival purposes; any public
screening of such videotapes will be cleared in advance with the
representative for the film company.
21. For further information, please contact: Ruth Haas, Director, Cape
Fear Museum, 814 Market Street, Wilmington, NC 28401; phone: 910-341-4350;
FAX: 910-341-4037.
Timothy S. Bottoms · Registrar · Cape Fear Museum · 814 Market Street ·
Wilmington, North Carolina 28401-4731 · 910.341.4350 x 3011 · 910.341.4037
(fax) · [log in to unmask]
Alicia Schatteman
<aschatteman@MONTCLAIRHIST To:
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ORICAL.ORG> cc: (bcc:
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Sent by: Museum discussion Subject: film
question
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02/26/2003 03:20 PM
Please respond to Museum
discussion list
We have been approached to use one of our historic house museums for a four
day film shoot. It is a small budget student film, not a commercial
venture. I was wondering if other museums have policies with regards to
filming and photographing, if you would be interested in sharing your
policy with me. Thanks!
Alicia Schatteman, Executive Director
The Montclair Historical Society
108 Orange Road, Montclair, NJ 07042
973-744-1796
http://www.montclairhistorical.org/
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