We have not dealt with drafting documents pertaining to such a donation, but
I did find a pile of medical records in one of our storage areas once. It
had not been formally accessioned and had just been stacked up at some point
before the museum had an official director. I was horrified to find that
they were sterilization release forms from the 1960s and 70s, brought over
from a docter's home after his death. I had them shredded.

I would investigate the laws dealing with such paperwork and design the
paperwork so that the donor is responsible for removing them and having them
shredded.

Good luck,
Erica

Erica S. Maniez
Museum Director, Issaquah Historical Society
425/392-3500
[log in to unmask]
www.issaquahhistory.org

> -----Original Message-----
> From: Museum discussion list [mailto:[log in to unmask]]On
> Behalf Of Maria Sanchez
> Sent: Thursday, August 01, 2002 2:06 PM
> To: [log in to unmask]
> Subject: Major Donation
>
>
> Dear Listero/as
>
> My Historical Society is in the process of receiving a large
> donation of corporate archives that date from 1892 to 1992. We
> are in the process of drafting our transsfer document to . Issues
> involved include the Personnel records and Medical Records.
>
> I know that there are laws applicable to privacy. Has anyone out
> there accepted such a donation or dealt with sensitive personnel
> and medical records? If so could you please offer some advice in
> drafting this document.
>
> Thanks in advance.
>
> Maria Sanchez
>
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