I just read an article about this, but apparently it's at home.  The institution used an Access database, and collected one set of metadata relating to the original, and another set relating to the digital image, but everything was stored in one database.

Let me know if you want me to find the citation for you--I got it through ILL.

Rebecca Fitzgerald, CA
Archivist & Director, Special Collections
Mt. St. Mary's Archives & Dept. of Special Collections
Mt. St. Mary's College & Seminary
Emmitsburg, MD 21727
301/447-5397
301/447-6868 (fax)
[log in to unmask]
http://www.msmary.edu/studentsandstaff/library/archives.htm

-----Original Message-----
From: Patti Davis-Perkins [mailto:[log in to unmask]] 
Sent: Tuesday, January 14, 2003 11:55 AM
To: [log in to unmask]
Subject: original format documentation and the digital surrogate - a marri age made in heaven or hell

We are trying to reduce duplication of efforts in terms of documenting
artifact photographs and their digital surrogates.  Traditionally, our Photo
Archive has recorded all materials excluding the digital derivative in an
archival database and the digital derivative recorded in the artifact
database's multimedia component.  There is talk of recording image data only
in one system.

Is anyone else doing this and if so how?  We (the artifact side of things)
are suggesting we expand our artifact catalogue to support the entry of
original image, audio or video formats as an object record and their digital
surrogate recorded in the multimedia section of the database.

What we are trying to do is ensure the integrity of the database by not
mixing apples and oranges.

Any and all advise welcome.

                Patricia Davis-Perkins
                Coordonnatrice - Numérisation des collections/Coordinator -
Collections Digitization
                Bibliothèque, archives et services de documentation/Library,
Archives and Documentation services
                Musée canadien des civilisations/Canadian Museum of
Civilization
                Tél : (819) 776-8456
                 mailto:[log in to unmask] 

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