Try visitng our Web site for background information. SPECTRUM, the UK Museum Documentation Standard says:- The accessions register should be made of archival quality paper and be bound in permanent form. If a computer system is being used, copies of new records should be printed out on archival quality paper using a durable print medium and securely bound. The print-out should be signed and dated. Dates output by the computer are sufficient for this purpose. Microfiche copies, and under certain circumstances, CD-ROM, are also acceptable. A back-up copy of the manual or computer record should be made and held at an outside location. The original register should be kept in a secure condition, ideally in a fire-proof cabinet. It is important to retain the original information and not replace it with later revisions. If print-outs are used, they should be produced sufficiently often and kept securely enough to prevent tampering with the information. In article <[log in to unmask]>, Perry <[log in to unmask]> writes >This is to inquire about the status of the Accession Book in museum >record keeping. It has been recommended by one of our staff to abandon >keeping this book in favor of computerized records with a hard copy work >sheet. The worksheet information would be entered into the computer. >I would like to get some feedback as to making a fundmental change such >as this. > > > > >Ken Perry >Director >Museum of the Big Bend David Dawson email: [log in to unmask] - - - - - - - Outreach Manager, Museum Documentation Association NEW ADDRESS - 1 Hitchman Drive, Chipping Norton, OX7 5BG Telephone 01608 645576 MAIN MDA OFFICE - Jupiter House, Station Road, Cambridge, CB1 2JD Tel: (+44) 1223 315760 Fax: (+44) 1223 362521 MDA WEB SITE - http://www.open.gov.uk/mdocassn/index.htm