>To: (VAAA Bulletin) [log in to unmask] >From: Susan E Sax <[log in to unmask]> >Subject: Visual Art Resource Centre; Artist Files >Bcc: fact sheet > >VISUAL ARTS ALBERTA ASSOCIATION > >ATTENTION ALBERTA ARTISTS! > >Please read the following carefully and thoroughly as it pertains to the status of your file at the Visual Arts Resource Centre. > >The bank of artist files, housed at Beaver House, was instituted by the Visual Arts Branch of Alberta Culture and Multiculturalism in the mid-1970's to act primarily as a business and research resource. Visual Arts Alberta Association (VAAA), in partnership with the AFA and Alberta Community Development, is now upgrading, expanding, and will be the long term maintainer of the artist files as part of the Visual Arts Resource Centre. The VAAA is the Provincial Arts Service Organization (PASO) for the visual arts in Alberta. > >The Centre is a rich resource of information on Alberta artists. It needs to be preserved and replenished so that it can provide the best possible information to all those interested in Alberta artistic activity. The Centre will contain resources such as artist files, a visual arts library, slide library and other methods of information management. > >In 1995 the Freedom of Information and Protection of Privacy Act was proclaimed in force. This act provides protection for personal information held by government departments and agencies. Except in specific and limited cases, information about individuals is not provided to other persons without the consent of the individual. > >The purpose of the attached form is to seek written consent from artists (or the Executors of their estates) to allow public access to the personal information contained in these files. The purposes of this access will be to allow research into and promotion of the arts. Some examples of the uses which might be made of the information are: biographical articles about Alberta artists, exhibition and curatorial information, university art history research papers etc. > >Please Note: The artist files are separate from, and independent of, the AFA art collection. The permission sought from artists does not relate to works purchased or owned by the Alberta Foundation for the Arts. > >Public requests for access will be required to be in writing so frequency and purpose of use of the Visual Arts Resource Centre can be monitored and evaluated over time. Only researchers, commercial and public galleries, organizations and businesses will be permitted to apply for access to the personal information. > >The other purpose of the form is to get current contact information from artists and to request any documentation (i.e. slides, press coverage/reviews, publications etc.) that mentions the artist and/or their work. This will ensure that the artist files are as up to date as possible. Once the files are updated, it is requested that each artist help maintain their files by sending regular (i.e. yearly) updates and additions. Generally each artist file at the Resource Centre may contain all or some of the following items: c.v., slides, exhibition catalogues, bibliographies, newspaper articles etc. > >If you are an Alberta artist and currently do not have a file at the Visual Arts Resource Centre, you may establish one by filling out the form and forwarding the items listed previously. > >Please Note: The Visual Arts Resource Centre is not yet accessible to the public. > >Please fill in the following information so that a current Alberta Artist contact list can be established and maintained. > >NAME: > >ADDRESS: > > > >PH. NUMBER: > >FAX NUMBER: > >E-MAIL: > > >Please sign below the following paragraph if you wish to allow public access to your file for research and promotional purposes. > >I have reviewed the information provided and understand and agree with the purpose of the Artist Files program. The information in the files and the information supplied on this form is, to the best of my knowledge, accurate. I consent to the disclosure of the personal information which I have provided for the limited purposes of arts research and marketing, including curating of exhibits and activities consistent with these purposes. > >NAME: > >DATE: > >SIGNATURE: > >The personal information collected on this form is to update the Alberta Artist Files, a program of Visual Arts Alberta Association in conjunction with Alberta Community Development and the AFA. The information is protected under the Freedom of Information and Protection of Privacy Act and will only be disclosed in accordance with the provisions of that Act and for the purposes authorized by the signature on this form. > >For further information about the artist files program please contact: Susan or Rebecca at VAAA >(403) 433-7166 or 1-800-635-3187. > >Please mail or fax the completed form to Visual Arts Alberta Association. If forwarding by mail, please make a copy for your own records and send the original to: > >Visual Arts Resource Centre >c/o Visual Arts Alberta Association >P.O. Box 52011 >8210 - 109 St. >Edmonton, AB T6G 2T5 > >Fax: (403) 439-8222 > >E-mail: [log in to unmask] > Visual Arts Alberta Association P.O. Box 52011 8210-109 St. Edmonton, AB, T6G 2T5 (403)433-7166 fax (403)439-8222 1-800-635-3187 email: [log in to unmask] Susan E. Sax, Executive Director