I'm posting this on behalf of our personnel office. Please, no e-mail or faxes. Call or write as directed at the end of the posting. Thank you! Rancho Santa Ana Botanic Garden seeks qualified applicants for the position of Director of Finance and Administration Position Summary: The Director of Finance and Administration is the Garden's chief financial officer and is responsible for overseeing routine financial operations as well as for budget preparation and monitoring, financial analysis and forecasting, and preparation of financial statements and reports required for management decisions and Trustee oversight. The position is also responsible for managing the Garden's central support services such as contracts and grants, personnel administration, maintenance and security functions, legal and insurance services and other special projects that further the accomplishment of institutional objectives. Reports to: Executive Director Primary Responsibilities: * Oversee day-to-day financial operations by Staff Bookkeeper; perform accounting functions, as necessary, to accomplish month-end and year-end closings; * Prepare Balance Sheet, monthly, reconciling accounts and funds; manage Restricted Funds and bank accounts; * Act as liaison with Garden's investment firm in managing Endowment fund; * Act as liaison with and assist auditors in performing annual audit; * Act as contract manager and authorizing official on government grants and private contracts, prepare budgets and periodic financial reports and monitor contract fulfillment; * Review and approve all major purchases and vendor contracts; * Prepare Annual Budget by establishing guidelines for departmental managers to write cost center budgets and then reconciling Income to Expense projections; submit final budget for approval by Board of Trustees; * Assist department managers to adhere to budget through monthly financial reports and reviews; * Maintain Garden's ongoing affiliation with The Claremont Colleges and The Claremont Graduate School with respect to benefits management and payroll services; ensure the needs of the employees are being met; * Participate in strategic program planning to accomplish the Garden's mission; * Manage all insurance coverage needs; * Act as liaison to the Colleges' Computing Center on systems support and implementation of computer modernization; * Work with Director of Maintenance to assess physical plant and infrastructure needs and security; * Oversee Gift Shop operations; * Manage the Garden's human resources: assist department managers with personnel management issues, supervisory training, performance reviews; implement guidelines and training with regard to sexual harassment, violence in the workplace, safety. Qualifications: * Master's in Business Administration or equivalent. Five year's experience in managing a business or organization. Familiarity with non-profit institutions and Fund Accounting. Experience with retail operations helpful. * Experience in personnel management. * Management and leadership ability. Rancho Santa Ana Botanic Garden (RSABG) is a 70-year old institution dedicated to the collection, cultivation, study and display of native California plants. The Garden is a private, non-profit research and educational institution with extensive library, herbarium and laboratory facilities. As an affiliate of The Claremont Colleges, the Garden is also responsible for the RSABG Graduate Program in Botany for The Claremont Graduate School. RSABG has an excellent benefits package, and is an Equal Opportunity Employer (EEOC) which encourages all qualified applicants. Start date is June 15. Please submit resume and cover letter immediately to: Personnel, RSABG, 1500 North College Avenue, Claremont, CA 91711-3157. Richard Chute ([log in to unmask]) Dir. of Corp. & Fndtn. Rel. Rancho Santa Ana Botanic Garden 1500 North College Ave. Claremont, CA 91711 Phone: (909) 625-8767, ext. 222 FAX: (909) 626-7670