This is a real problem for art galleries and museums since the issue of the saf ety of the art should always be at the top of the priority list. Often outside organizations wish to use museums/galleries for receptions since they offer la rge spaces which are attractive and "high class". Galleries and museums are tempted to rent out space to raise money. Or even to use it for fund raising internally. It is therefore important to have a firm policy in place rather than try to respond to each request--political powers being what they are. Alcohol is always an issue and raises the danger level, especially if the reception goes on. Restricting WHERE an event can take place is important. Also WHO is eligible to apply (for example, using Friends membership of a certain level as incentive). Be sure to build in guard, receptionist costs. There is no easy solution or policy which will work for every institution. We struggle all the time. Good luck!