I have spent a considerable amount of time in my previous life as a business manager evaluating fund accounting software for two museums from 1-2.2 million dollar budgets. My advice is twofold. First: don't use the software developed by various companies designed for hospital, university, school, large museum not for profits. They are cumbersome, expensive, and lacking in the refinements of more widely used commercial products. They also have features which are not particularly useful for a small-medium sized not for profit. Without getting too technical, from an accounting point of view, full-fledged fund accounting is almost always overkill unless you have ten or so special accounts, and lots of restricted project grants. Therefore, I would recommend that you use a regular small business commercial accounting program. These can be made to be perfectly serviceable for your size organization by using cost-center accounting rather than fund accounting. There are obviously dozens of programs to choose from in the small business accounting market. The best approach to choosing from among these packages is to let your auditor do the selecting and installing. Assuming that the firm that does your regular audit has experience with computers, they are best positioned to help you decide what to use. Then they will also be able to get you up on your chart of accounts, and train your staff to produce the information that they will need for your audit, and you will need internally. In addition, they will then have the responsibility of assuring that the system you use will be in compliance with generally accepted accounting principles for a company your size. You probably will have to pay some additional consulting fee to them to help you define your needs, select the software, and get you up and running. In my previous job, that was about $2,500 (in NYC, which is always more expensive). Usually, they have a package that they recommend to all of their clients, and will recommend to you. Again, most not-for-profits of your size should do perfectly well with a regular accounting program, which will be 1/10th the price of a specialized program, with better support, and better features. Sorry to go on so long, and all of the above is "IMHO". If you need more advice feel free to contact me off the list. Eric Siegel [log in to unmask]