Hi Stephanie, and others! I am also thinking about a campus inventory, and I wondered how you handled locations. Right now, our database just has building names across campus. Did you then split buildings into floors or rooms? Or is a grid system better since building names can change? What about unnamed locations--like lawns for sculptures? Some of our locations say "Outside Library building" for instance, but this seems cumbersome. Thanks, Hanna On Thu, Jan 24, 2019 at 11:06 AM Stephanie S. Gardner < [log in to unmask]> wrote: > Dear Amy, Laura, Linda and others who are interested, > > > > In March 2013, the college Business Manager, a student intern and I > conducted an inventory of all the notable displayed campus art that is the > general property of the college. I entered and maintain the item records > in our Past Perfect cataloging software. The 2013 inventory replaced an > older spreadsheet inventory that the Business Manager had. > > > > We first decided what we wanted to inventory. We decided it was original > art currently on display, and not, for example: art department teaching > pieces, posters or temporary student displays. > > > > We photographed and measured each art item, created short descriptions and > collected the following metadata when known: > > Object Type, Title, Other Name, Date, Artist, Medium, Location, Appraised > or Purchased Value, Provenance, and Relations to other Artifacts. > > We also indexed names of associated people, such as subjects of portraits. > > We created short condition reports. > > > > The campus art pieces share the accession code (CA) and are assigned > individual item numbers. The college is the default listing for the > “owner” and “donor”. We share additional information on donors in notes > when known. That is not the best system, but it was necessary to catalog > the pieces as one accession group, as we were charged to do. > > > > Overall, the system has worked well! We have a much greater intellectual > control over campus art. > > > > A challenge is maintaining the inventory through employee turnover and > campus renovations. For example, the Business Manager with who I worked on > this project has since retired. People sometimes move art or accept it on > behalf of the college, not knowing of the campus art inventory. > Fortunately, an art professor here, who is frequently called on to move or > take custody of art pieces, knows to consult with me to update the > inventory. > > > > Another challenge is that the art department has its own repository of > art, and pieces have been transferred there over the years. They do not > have an index. Fortunately, our relationship is good with the art > department, and we share information on campus art pieces. There has been > talk of combining the two repositories into a central campus art storage > area but nothing has yet happened with that project. > > > > I hope that helps! > > Stephanie > > > > > > > > *Stephanie Gardner*| Library | *Special Collections Librarian* > > *Bridgewater College, Bridgewater, Va.* > > Office phone: 540-828-8018| online: bridgewater.edu > <http://www.bridgewater.edu/> > > > > > > > > > > *From:* Museum discussion list <[log in to unmask]> *On Behalf > Of *Linda Hassell > *Sent:* Thursday, January 24, 2019 9:33 AM > *To:* [log in to unmask] > *Subject:* Re: [MUSEUM-L] campus art inventory question > > > > I am interested to. > > > > Linda Hassell > > Cataloger/Special Collections Librarian > > 1 University Place > > Whitaker Library > > Chowan College > > Murfreesboro, NC 27855 > > > > [log in to unmask] > > > > On Thu, Jan 24, 2019 at 9:30 AM Jacobson, Linda A. <[log in to unmask]> > wrote: > > We would be interested in this information too. > > Thanks, > > Linda Jacobson > North Carolina Collection Gallery > UNC-Chapel Hill > > > > *From:* Museum discussion list <[log in to unmask]> *On Behalf > Of *Laura Russman > *Sent:* Wednesday, January 23, 2019 5:37 PM > *To:* [log in to unmask] > *Subject:* Re: [MUSEUM-L] campus art inventory question > > > > I would be interested in this as well! I am about to conduct a similar > inventory this Spring. > > > > Thanks, > > Laura > > > > On Wed, Jan 23, 2019 at 1:58 PM Amy Rohmiller <[log in to unmask]> > wrote: > > Hello, > > > > The university archives I work in has been charged with conducting an > inventory of all university owned works of art on campus. We'll have a > student assistant to do most of the work. As we gear up and plan, we are > wondering if anyone who has done a similar project, or any art collection > inventory across multiple sites, has any insights, best practices, or > lessons learned they would be willing to share. > > > > Feel free to respond off-list to [log in to unmask] > > > > Thank you! > > > > Amy Rohmiller > > Associate University Archivist > > University of Dayton > > [log in to unmask] > > > ------------------------------ > > To unsubscribe from the MUSEUM-L list, click the following link: > http://home.ease.lsoft.com/scripts/wa-HOME.exe?SUBED1=MUSEUM-L&A=1 > > > > -- > > Laura Russman > > Curator of Collections > > Instructor of Museum Studies > > Schingoethe Center of Aurora University > (630) 844-7845 > > [log in to unmask] > > > ------------------------------ > > To unsubscribe from the MUSEUM-L list, click the following link: > http://home.ease.lsoft.com/scripts/wa-HOME.exe?SUBED1=MUSEUM-L&A=1 > > > ------------------------------ > > To unsubscribe from the MUSEUM-L list, click the following link: > http://home.ease.lsoft.com/scripts/wa-HOME.exe?SUBED1=MUSEUM-L&A=1 > > > > > -- > > Linda Hassell > Cataloging/Special Collections Librarian > One University Place > Murfreesboro, NC 27855 > 252-398-6586 > > > > > > > > "*Old catalogers never die....they just get withdrawn from the collection* > ." > > > ------------------------------ > > To unsubscribe from the MUSEUM-L list, click the following link: > http://home.ease.lsoft.com/scripts/wa-HOME.exe?SUBED1=MUSEUM-L&A=1 > > ------------------------------ > > To unsubscribe from the MUSEUM-L list, click the following link: > http://home.ease.lsoft.com/scripts/wa-HOME.exe?SUBED1=MUSEUM-L&A=1 > -- *Hanna Bertoldi* *Collections Database Coordinator* Snite Museum of Art University of Notre Dame [log in to unmask] (574) 631-0103 P.O. 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