I have been tasked with creating a Deed of Gift for a couple of hand painted (replica) signs that my institution commissioned from an artist.  The contract with said artist states that a deed of gift will be sent after receipt of the works. The works will likely be added to our study collection but not our permanent collection.  

My question to you is: Is a Deed of Gift the correct paperwork?  If not, what is?  Also, do I need the consigned artist to sign a transfer of Copyright?  

Thanks in advance,

Leonard M. Cicero