Financial & Payroll Accountant
Buffalo Museum of Science – Buffalo, NY
Overview: The staff of the Buffalo Museum of Science accomplishes its goals through the implementation of strong team processes and procedures. All staff are recruited, trained, directed and developed with this in mind. While staff will have position descriptions and well-defined reporting responsibilities, they are required to be flexible in both. They will at times be asked to perform as part of project teams or task forces, where their reporting responsibility and work requirements may be different from, while related to, their basic position description. BMS senior staff is committed to identifying, nourishing, and employing the unique strengths and interests each person brings with them to their position here.
Essential Duties and Responsibilities:
General Accounting:
· Maintains the Society’s General ledger including preparation and/or review of monthly journal entries and all supporting schedules. Reconciles and reviews all accounts for accuracy, before presenting to Chief Financial Officer for approval
· Produce timely monthly financial statements and provides explanations of variances with budget
· Perform various account reconciliations and work to resolve any discrepancies
· Confirm, verify and manage weekly cash deposit along with the daily check deposit via remote check deposit
· Responsible for reconciling all bank accounts and agree to general ledger balances
· Prepare and assure Sales and Use tax payments and reporting related to Museum purchases
· Maintain the Society’s fixed asset records in Financial Edge
· Assist in yearly financial audit
· Assists in yearly budgeting process
· Assist CFO with special projects as needed
· Other duties as assigned
Payroll Administration:
· Responsible for preparations of Museum Payroll, assures employee payroll process, and responsible for administration of associated payments and reporting
· Respond to employee’s payroll and benefits based questions as requested
· HRO maintenance and updates to employee information
· Setup and train new employees on the timesheet system
· Reconcile the Quarterly Form 941 to the General Ledger
Benefits Administration
· Process employee enrollments and terminations as required
· Prepare and maintain related benefits records and reports
· Administer Paid Time Off, Short Term Disability and leave of absence programs
Education, Experience, Skills, and Qualities Required:
· Bachelor’s Degree in Accounting or Finance
· Minimum of 1-3 years of experience in accounting, preferably in public accounting
· Demonstrated proficiency with Microsoft Office and advanced skills in Excel and accounting databases required.
· Commitment to maintaining highest standards of integrity and professional conduct.
· Strong analytical, organizational and project management skills, with outstanding attention to detail
· Excellent written and verbal communication skills, with the ability to engage and work closely with colleagues, vendors and contractors
· Ability to multi-task and work effectively in a fast-paced team environment
Physical Demands:
· Must be able to sit for extended periods of time at a computer
Salary:
· Please include salary requirements with application
Please send cover letter, resume, salary requirements and names of three references via USPS or email to:
Hope Kianka
Chief Financial Officer
Buffalo Museum of Science
1020 Humboldt Parkway
Buffalo, NY 14211
Applications will be accepted until February 12, 2016.
Job Type: Full-time
EOE
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Kathryn H. Leacock
Director of Collections
Buffalo Museum of Science
1020 Humboldt Parkway
Buffalo, New York 14211
Tel: 716 896 5200 x376
Fax: 716 897 6723