CURATORIAL ASSISTANT Requisition Number: 400658264 http://www.hr.duke.edu//jobs/apply/index.php<http://www.hr.duke.edu/jobs/apply/index.php> Job Description Position Summary: Perform responsible administrative and secretarial duties of a complex and confidential nature in support of the Nasher Museum activities to relieve curators of varied clerical and administrative responsibilities and to maintain efficiency in organizational operations. Job Duties: #Arrange travel and create itineraries for the curatorial and installation departments and guests. #Complete accounting forms, travel expense reports, miscellaneous reimbursement reports for curatorial and installation departments and guests, and others when assigned. #Schedule and coordinate appointments, meetings, and speaking engagements; maintain Senior Curator's calendar. #Attend team meetings, create agendas, and record minutes. #Screen and route email and documents; determine which to respond to or which to bring to supervisor's attention based on content of communication and broad knowledge of departmental programs and activities. #File documents in accordance with curatorial filing structure. Manage and organize curatorial files on share drive. #Set up vendors in Duke system in consultation with Nasher's business department. #Communicate non-exhibition and exhibition expenses to the exhibition coordinator for budget tracking. #Photocopy and scan documents for curatorial purposes. #Purchase office supplies for department. #Coordinate and send documents via USPS and FedEx. #Oversee donation of books to Duke libraries. #Coordinate with Duke University archives for the delivery of museum-related archive materials. Minimum Qualifications Education Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field. Experience Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE. ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).