Dear Beth,

 

I agree with Candace.

 

Notwithstanding that conventions may differ between countries, I think you will find the internationally accepted convention to be as follows:

 

1. By definition a loan (in) should not be allocated an accession number, since it is not owned. However, it should be given a unique Loan Number.
2. The Owned and Loans referencing systems should ALWAYS be kept separate.
3. If a lender decides to donate or sell a loaned object to a museum and the museum agrees to accession it as a result, then the object should be taken off the loans section of the CM database and then accessioned in the normal way.
4. Objects should NEVER appear in the CM recording system as both owned and loaned at the same time.
5. Loans out remain accessioned objects, however the object record should be marked in such a way as to show the essential information e.g. date of loan, who to, how long for.

 

 Kind Regards,

 

Jerry Symonds

Snr. Internal Auditor

Historic Royal Palaces

Surrey, England

 

-----Original Message-----
From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of Candace Perry
Sent: 31 May 2012 22:08
To: [log in to unmask]
Subject: Re: [MUSEUM-L] Loan numbers and Accession Numbers

 

A separate loan number – otherwise it sounds like a real nightmare for your successors.  And not the right thing to do, as your accession record is a permanent record of your permanent collection.

Candace Perry

 

 

 

Good Afternoon, I am trying to determine if Loans should be Accesssioned or assigned a separate Loan number which sets the items apart from the rest of the Collections. I have worked in places where both methods were used. Thank you so much for your help. Sincerely, Beth Ryan Beth Ryan [log in to unmask]

 

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