Even if you have no acquisition information on some of your maps, you can still catalog them. I would recommend using the latest edition of The Revised Nomenclature, published by the AASLH Press. Maps would fall under Category 8-Communication Artifacts, Subcategory-Documentary Artifacts. They also should have accession numbers assigned to them unless you are keeping them just as reference or educational artifacts where their long term care is not the top priority. If you don't know when you acquired them, then start with accession numbers for this year and note in your database that they were acquired previously. Most databases will allow you to describe the object according to certain standards defined within the database. "Note" sections within the database will allow you to expand the information as needed. Map data should include map subject, dimensions, made by, when it was made, condition, measurements, etc. Jeff Tenuth Natural History Collection Manager Indiana State Museum 650 W. Washington Street Indianapolis, IN 46204 [log in to unmask]<mailto:[log in to unmask]> From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of Teen Sent: Thursday, April 12, 2012 1:29 PM To: [log in to unmask] Subject: [MUSEUM-L] Cataloging maps We are beginning the task of creating access to our map collection. Can anyone recommend sources to help us develop our procedure for cataloging this collection? Most of the maps have no accession numbers. Some have not information as to source, date, etc. Thanks. Teen Peterson Collections Manager Amelia Island Museum History 233 S. 3rd Street Fernandina Beach, FL 32034 Phone: (904) 261-7378, x. 104 Fax: (904) 261-9701 E-mail: [log in to unmask]<mailto:[log in to unmask]> ________________________________ To unsubscribe from the MUSEUM-L list, click the following link: http://home.ease.lsoft.com/scripts/wa.exe?SUBED1=MUSEUM-L&A=1 ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).