Job announcement for the Membership and Volunteer Coordinator at the Roswell Museum and Art Center (www.roswellmuseum.org) Roswell, NM. Full announcement and application material can be found at: http://www.roswell-nm.gov/jobs.htm. Questions regarding this position may be directed to Laurie Rufe, Director, at [log in to unmask] or 575-624-6744, ext. 12.
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CITY OF ROSWELL, NM EOE
POSITION OPENING #10-112
POSITION: Clerical Assistant III - Membership Coordinator
DEPARTMENT: Museum
WORK SCHEDULE: 8:00 am to 5:00 pm, Monday through Friday. Hours may vary to include weekends and holidays.
SALARY RANGE: $10.6087 to $13.5399 per hour
STATUS: Regular Full-Time
OPENING DATE: October 11, 2010 DEADLINE TO SUBMIT REQUIRED APPLICATION: October 20, 2010
CLERICAL ASSISTANT III – MEMBERSHIP COORDINATOR
Definition and Distinguishing Characteristics
This is advanced, skilled clerical and secretarial work. Work of this class involves providing advanced clerical support for a particular
function and/or secretarial support to an administrative superior. Work of this class may also extend to limited supervisory responsibility for a small to moderate-size clerical staff where full supervisory responsibility for hiring and firing is maintained at a higher level within the organization.
Work of this class is performed in accordance with established policies and procedures and requires independent attention to detail.
Employees are expected to exercise some discretion in handling requests for department services. However, unusual cases requiring
exceptions are referred to a superior for resolution. The work requires knowledges that can be learned on the job with supervisory
participation. Assists and acts in a confidential capacity to the department head. Some positions in this class may exercise technical and procedural supervision over clerical subordinates. However, supervisory responsibility is not a necessary criterion for allocation to this class. Work usually originates through demands of the general public or other governmental agencies for service. However, employees in this class may also be expected to assist in the planning and developing of new work responsibilities and new clerical methods of providing services in area assigned. Employees in this class receive only general supervision, with work reviewed primarily in terms of an error-free operation. Work usually involves conditions requiring explanation of policies and applicable rules, regulations and administrative decisions. Work also involves considerable contact with City employees and the general public.
Typical Examples of Work Performed
Maintains confidential information regarding department functions and/or employees.
May act as secretary to high level professionals.
May perform highly skilled typing tasks involving advanced word processing equipment using personal computers or typewriters.
May perform data entry/retrieval functions on the City’s mainframe or personal computers.
May direct the performance of tasks performed by positions allocated to the class Clerical Assistant I or Clerical Assistant II.
May direct the maintenance of police crime statistics and associated crime reporting procedures, administers NCIC procedures, performsresearch and statistical summaries and analysis of data.
Composes and types answers on moderately complex matters related to work area, requests information, prepares a variety of reports,
specifications, tabulations and similar material.
May relieve front desk personnel for short periods.
Interviews visitors, answers questions relating to departmental operation.
May drive City vehicles.
Performs related work as required.
Knowledges, Skills and Abilities
Considerable knowledge of office practices and procedures and efficient clerical processing methods.
Considerable knowledge of English language, spelling and grammar.
Extensive knowledge of the specifics regarding the specialized clerical area in which position functions.
Some positions may be required to possess a knowledge of a specialized vocabulary as requested by the using department.
Skill in the use of mainframe and personal computer systems for entry and retrieval of records.
Demonstrated full-functioning typing skill at a minimum rate of 60 wpm without errors.
Ability to maintain confidentiality regarding department functions and employees.
Ability to control and process information received from a wide variety of sources and disseminate it to an equally wide variety of users.
Ability to make decisions in accordance with general clerical or procedural guidelines and often relying on precedents established by
past administrative decisions.
Ability to drive City vehicles safely and efficiently.
Ability to establish and maintain effective working relationships with fellow employees and the general public.
Minimum Requirements of Education and Experience
Graduation from a standard senior high school or equivalent, preferably supplemented by formal course work in Business Administration, Secretarial Science or related field, and four years' increasingly responsible clerical experience, one year of which must have been at the level of Clerical Assistant II or above.
Necessary Special Qualification
Must possess and maintain a valid Class D driver's license issued by the State of New Mexico and have a satisfactory driving record.
Necessary Special Requirements
Must be able to pass a rigid background investigation including work history, criminal records, driving records and other records deemed necessary.
MUST SUBMIT THE “PRE-EMPLOYMENT RELEASE AND WAIVER” FORM WITH THE APPLICATION
IF YOU REQUIRE SPECIAL ACCOMMODATIONS, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT
AT CITY HALL, 425 N. RICHARDSON, (575) 624-6700, EXT. 268
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