Dear Members of ICOM, Dear Members of the General Assembly and the Advisory Committee, We are looking forward to seeing you again in June with great pleasure for our Annual Meetings of the Executive Council, Advisory Committee and General Assembly of ICOM. The current letter aims at delivering a message of clarification about the specificities of the voting rights for the General Assembly and Advisory Committee, which we trust might be helpful to all participants. 1. VOTING AT THE GENERAL ASSEMBLY National Comittees and International Committees are entitled to designate five (5) voting members (per Statutes, Art. 10, Section 6). If only ONE voting member (for example, but not necessarily, the Chairperson) can attend the Assembly, the other FOUR voting members can give their PROXIES to this ONE voting member (the Chairperson) WHO IS ATTENDING the Assembly. Thus the Chairperson who will be present at the Assembly will have all the FIVE votes that the Committee is entitled to have. Affiliated Associations are entitled to designate three (3) voting members (per Statutes, Art. 10, Section 6). If only ONE voting member (for example, but not necessarily, the President) can attend the Assembly, the other TWO voting members can give their PROXIES to this ONE voting member. The President will have all the THREE votes that the Association is entitled to have. Proxies: please note that - there is no limit in the number of proxies that one voting member may have; - the designated voting members should have been registered with the committee they will be representing. EXAMPLE: A Chair of an International Committee (e.g. IC_Alpha) who is attending and has been designated to vote for his National Committee (NC_Omega) will have two votes as a voting member. Moreover if the 4 designated members of IC_Alpha cannot attend but have given their proxies to him, then he will have a total of 6 votes (2 as a voting member of ICOM NC_Omega and IC_Alpha + 4 proxies from the voting members of IC_Alpha = 6). 2. VOTING AT THE ADVISORY COMMITTEE Each National and International Committee, Affiliated Association and Regional Alliance has ONE (1) VOTE (per Operating Policy on the Advisory Committee, OP 01.03 June 2007). Proxies: A member of the Advisory Committee (other than the Chairperson) may be represented by another member but no person may hold more than one proxy (Statutes, Art.14, Section 6). Members present during voting may not have more than one proxy (Statutes, Art.7, Section 1). EXAMPLE: The Chair of a National Committee (e.g. NC_Beta) has given her proxy to the President of a Regional Alliance (who is attending). The Chair of ICOM_Delta also wanted to give her proxy to the President of this Regional Alliance. The President of the Regional Alliance cannot have two proxies; thus the Chair of ICOM_Delta was requested to give her proxy to another member of the Advisory who was attending. We hope the above clarify the process. Should you have any other questions, please do not hesitate to contact Claire Tranchant (33 1 45 68 48 35) and Eloisa Zell (33 1 45 68 48 41) within the Memberships' Department. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Change ICOM-L subscription options, unsubscribe, and search the archives at: http://home.ease.lsoft.com/archives/icom-l.html