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I received a lot of great advice both from Museum-L and Museum-Ed list serves. Here's a list of the most common:

Camper can write a one-page essay and include a picture explaining why they want to come to camp.
Parents fill out a form and show proof of need, such as getting free or reduced lunch, Medicaid, etc., and black out areas that are not needed, such as social security number.
Parents fill out form and include letter of recommendation from a teacher, coach, or other organization leader, such as Boys & Girls Clubs, etc.
On form, include a box to check if they receive aid, such as free or reduced lunch, or include income in sections, such as $20,000-$25,000; $25,000-$30,000, etc.
Have the principal of school fill out a form to show proof that the child is on free or reduced lunch.
Have a Family Resource Coordinators (or other social workers) at several Title One schools to nominate students who were good, hard-working kids - but who they knew couldn’t afford a camp. They presented the scholarship as an award to those students and then the parents signed them up.
Award scholarships on a first-come, first-served basis to avoid asking income.
Offer partial scholarships to ensure the camper will come (if the parents pay even a small amount, they are more likely to bring their kids), maybe 50% or 75%.
Be sure to reserve spots for those getting scholarships, because of the time it takes to fill out forms.

Thanks again for everyone's advice!

Kristen Reichert

Program Coordinator

Bell County Museum

201 N. Main St.

P.O. Box 1381

Belton, TX 76513

(254) 933-5243

From: Diane Hutsell <[log in to unmask]>
To: [log in to unmask]
Sent: Wednesday, March 25, 2009 8:40:55 AM
Subject: Re: [MUSEUM-L] Summer Camp scholarships

This is actually something that we've had occur in the last few weeks...a donation to be used for scholarships. If you could send that info my way on share it on the list that would be great.

Diane

Diane Hutsell
Executive Director
McMinn County Living Heritage Museum
423-745-0329
www.livingheritagemuseum.com

----- Original Message -----

From: [log in to unmask] href="mailto:[log in to unmask]" target=_blank rel=nofollow ymailto="mailto:[log in to unmask]">Kristen Reichert

To: [log in to unmask] href="mailto:[log in to unmask]" target=_blank rel=nofollow ymailto="mailto:[log in to unmask]">MUSEUM-L@HOME.EASE.LSOFT..COM

Sent: Tuesday, March 24, 2009 3:55 PM

Subject: [MUSEUM-L] Summer Camp scholarships

We recently received a donation to sponsor 4 children for our summer camp. I was wondering how other museums handle their scholarships for summer camps. Is it on a first-come, first-served basis? Or is it offered to lower-income families, and if so, how do you determine who is most deserving? I would imagine the families would need to fill out a form if they are interested in applying for a scholarship, is it ok to ask for their income on this form? I don't want to offend anyone, but I do want to give the scholarship to those families who truly need it. Any advice is appreciated, and you can contact me off-list at [log in to unmask]

Thank you,

Kristen Reichert

Program Coordinator

Bell County Museum

201 N. Main St.

P.O. Box 1381

Belton, TX 76513

(254) 933-5243

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