Collections Database Administrator
Musical Instrument Museum
Phoenix, Arizona, USA

The Musical Instrument Museum (MIM) celebrates the history and diversity of musical instruments from countries and cultures around the world.  The museum’s new 190,000 square-foot building, currently under construction in north Phoenix, is scheduled to open to the public in 2010 and will contain approximately 75,000 square feet of gallery space.

 

The collection and offices are located in Tempe, AZ, while the museum building is under construction.

POSITION DESCRIPTION

MIM seeks a highly motivated individual to fill the position of Collections Database Administrator.  The person filling this role will help develop and maintain MIM’s collections management database, The Museum System (TMS).  Reporting to the Registrar, the Collections Database Administrator will work closely with all departments at MIM to maximize the use of TMS as outlined in the responsibilities listed below.  This is a full-time position and includes benefits.  It is a term position of 2 years with the possibility of extension.  Salary will be commensurate with experience.

Primary Responsibilities:

• Manage MIM’s collections management database, The Museum System.  Act as the principal liaison between Registration and all MIM departments regarding TMS-related projects. 
• Train MIM staff in the use of TMS, develop user manuals and work with various MIM departments to develop cataloging and data entry style guides.
• Customize TMS for use by various departments, including creating custom fields and forms.  Establish and maintains user security settings.
• Execute uploads of new data, data updates and corrections, and routine backups of the database. Assist in the manual entry of new data.
• Routinely monitor the database for adherence to data entry standards and develop a strategy for data clean-up.
• Design Crystal Reports for various departments.
• Work closely with all departments, including IT, on the development of standards for the management of various media accessed through TMS.
• Work closely with various departments on the development and management of authority lists and thesaurus terms.
• Manage and assist in selected special projects and performs other related duties, as assigned.

Qualifications:

• Minimum of a Bachelor’s degree with 3 years database administration experience in a museum, library, or archives setting. 
• Experience with collections management databases required; experience with TMS and Crystal Reports a plus.
• Excellent and demonstrated expertise in databases and data standards.
• Experience in thesaurus management highly desirable. 
• Ability to write SQL statements required.
• Ability to problem solve, work independently and excel in a high performance, team-oriented culture.
• Strong writing and collaborative interpersonal skills.
• Some travel may be required.

To Apply:

Identifying a candidate for this position is a priority for MIM, therefore applications will be accepted and reviewed until the position is filled. 

Submit a letter of interest, CV, and contact information for three professional references to:

Sharon Aponte Misdea

Registrar

Musical Instrument Museum

8550 S. Priest Dr.

Tempe, AZ   85284

Or email application materials to:

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