Some fee schedules that I have found useful to consult are the New York Public Library, see esp. their use fee schedule: http://www.nypl.org/permissions/ and http://www.nypl.org/permissions/newpermissions.html . Also, the Smithsonian Institution Libraries Image Use Fee schedule available here http://www.sil.si.edu/imagegalaxy/imageGalaxy_UseFees.cfm . Even if you keep your own schedule much simpler, these detailed schedules may give you some guidance when faced with requests for waivers or reductions. We often waive or reduce use fees for small print run books, especially for print runs under 1000-2000, but also for under 5000, and many other institutions do as well, by having a tiered fee schedule. We also sometimes offer a 20% volume discount, if someone is using 10 or more of our images. It is also useful to consider who is making the request. Some publishers now make the authors do the permission requests, in order to save the publishers money, and we will sometimes give a price break or waiver to a struggling author, especially of a low print run book, in those circumstances. ________________________________ From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of Benjamin Neely Sent: Wednesday, June 18, 2008 3:03 PM To: [log in to unmask] Subject: [MUSEUM-L] defending fees Dear List, Our historical society receives a fairly substantial number of photographic reproduction requests from all sorts of patrons (individuals, for-profit entities, and non-profit entities). I have been getting an increasing amount of requests from every demographic for a discount or to waive our fees for reproduction and usage altogether. Some causes are certainly more worthy than others but I want to be fair to everyone. I certainly want to help one and all but our organization is a private non-profit, run by a small staff, and dependent on the income these fees generate. I am curious as to how other organizations handle such requests. I would certainly be appreciative for any thoughts anyone would like to share. This is a link to our website where we posted information about regulations and fees: http://www.achs-pa.org/visit/rules.htm. Thanks, Ben Benjamin Neely Director of Historic Collections Adams County Historical Society 111 Seminary Ridge P.O. Box 4325 Gettysburg, PA 17325 717-334-4723 ext. 203 717-334-0722 fax www.achs-pa.org ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes). ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).