POSITION:  Assistant Gift Registrar

SALARY RANGE: $38,000-$50,100

OPEN PERIOD: 12/10/2007 – 01/18/2008

POSITION INFORMATION: Full Time, Indefinite Trust Appointment

DUTY LOCATION: Washington, DC

 

KEY REQUIREMENTS:

1. You will be required to serve a one-year probationary period.

 

CONDITION OF EMPLOYMENT: Appointment may be subject to the applicant’s successful completion of a pre-appointment background check and subsequent background investigation. If you make a false statement in any part of your application, you may not be hired and/or you may be terminated after you begin work.

 

MAJOR DUTIES: The Smithsonian Assistant Gift Registrar [AGR] reports to the Gift Registrar and is responsible for supporting the operational and reporting activities related to processing over 12,000 Institution gifts and pledges annually using the Millennium [DMIS] database. The incumbent reviews gift designations, records gifts and pledges, and assists with the reconciliation of gift information between the Institution's Peoplesoft/ERP gift account fund records and OD gift fund records. The position requires a degree of interface with unit personnel including development and finance staff, the Office of Sponsored Programs, Office of the Treasurer and Office of the Comptroller staff regarding gift designations in compliance with CASE and NACUBO standards as well as IRS regulations. The AGR is responsible for carefully scrutinizing gift funding and purpose designations in the course of providing primary gift data entry and facilitating corrections and adjustments where needed. The AGR supports the production of monthly and annual gift reports and ensures report data is accurate. The AGR facilitates training of part time and temporary records staff, monitors quality of data entry activities, and resolves discrepancies in gift records as required with management and staff; coordinates gift record information with unit and OD staff as appropriate.

 

Selective Factors:

1.       Experience coding, processing and receipting charitable gifts in a university or other large non-profit organization.

2.       Experience interpreting and applying Development policies and procedures.

3.       Knowledge of and experience in financial operations systems and procedures.

4.       Some familiarity with IRS, CASE and NACUBO standards as these relate to gift recording.

5.       Experience organizing and prioritizing multiple time-sensitive tasks.

 

Quality Ranking Factors:

1.       Demonstrated organizational and interpersonal skills and the ability to work independently with minimal supervision.

2.       Ability to prioritize and maintain efficient work flow in a complex central development operation.

3.       Skill in establishing and maintaining effective collegial work relationships.

4.       Skill in the use of computer systems and applications.

 

The Smithsonian Institution is an Equal Opportunity Employer.

 

Please submit a cover letter and resume to the attention of the Gift Registrar via email at [log in to unmask] with AGR Applicant in the subject line.