Contact the Minnesota Digital Library. Their whole collection is based on reproductions they get from other institutions. There website is http://www.mndigital.org/ Cheers! Hayes Scriven Executive Director Northfield Historical Society 408 Division Street phone: 507-645-9268 cell: 507-838-9616 -----Original Message----- From: Museum discussion list [mailto:[log in to unmask]] On Behalf Of Carrie Ronnander Sent: Wednesday, August 01, 2007 4:00 PM To: [log in to unmask] Subject: [MUSEUM-L] collecting digital photographs Hi all, I'm looking for examples of collection policies and/or donation or release forms that speak specifically to a museum's right to use digital reproductions of private collections. At my museum, we have all of the regular legal forms in place - incoming and outgoing loans, certificate of gifts, sound recordings release forms, etc - but nothing really speaks to the non-exclusive right to use, reproduce, and publish digital images we've made from original prints and negatives that get returned to their owners. We recently improved our digitization capabilities so we can actually start making digital reproductions of original prints and negatives and add them to our permanent photo collection, if that is the desire of the individuals who retain ownership of these items. It makes sense to sort out the level of rights the museum has now rather than ten years from now when we want to use a particular digital image. We can't use a certificate of gift form, because we're not collecting the original photo, but it seems like we need to use a permission or release form that clearly states the rights of the museum, and ideally, these rights would be as broad as possible. I'm looking for any published material that speaks to electronic collections, and any examples of collection policies and forms that institutions have developed regarding the digital use of private collections. Thanks in advance for any suggestions and help you can provide. I've wished so many times that there was a cost-effective way to retain a copy of a borrowed photo for our permanent collection. Now there is such a way, but I don't want to inadvertently cause the museum legal problems in my enthusiastic attempts to broaden the photo collection. Carrie Ronnander Curator Chippewa Valley Museum P.O. 1204 Eau Claire, WI 54702 www.cvmuseum.com [log in to unmask] ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes). ========================================================= Important Subscriber Information: The Museum-L FAQ file is located at http://www.finalchapter.com/museum-l-faq/ . You may obtain detailed information about the listserv commands by sending a one line e-mail message to [log in to unmask] . The body of the message should read "help" (without the quotes). If you decide to leave Museum-L, please send a one line e-mail message to [log in to unmask] . The body of the message should read "Signoff Museum-L" (without the quotes).