Others may have a sponsorship form, but I would simply write a "thank
you" letter that (1) acknowledges and thanks the donor for their
generosity; (2) spells out how you plan to recognize the gift;
(3) asks for the donor's input regarding said recognition (make sure the
spelling is correct if something will appear in print); and, (4)
includes a request for payment (with the amount stated) by a specific
date. In other words, graciously document everything and make sure they
know what they're getting in return.
Good luck.
----- Original Message -----
Sent: Monday, June 18, 2007 6:36 PM
Subject: [MUSEUM-L] acknowledging
financial sponsorship
I’m looking for advice on how to acknowledge promised
financial sponsorships for events and programs. One of our board members was
verbally promised $500 for an event but have no documentation. Rather than
reinvent the wheel, I’d be interested in learning how other institutions
handle promised donations of this sort. Do you send out a pre-formatted
sponsorship form with a letter of acknowledgement?
Thanks for any insights.
--suzanne
Suzanne
Buchanan, Director
Hingham
Historical Society
P.O.
Box 434
Hingham,
MA 02043
Phone:
781-749-7721
Fax:
781-749-0091
http://www.hinghamhistorical.org/
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