A question from a colleague.  Subject matter is irrelevant.  Is there a “rule” that exists for this type of data entry situation.

 

I’m working right now on a project where I have to copy and paste some information in the Narrative field. These are the notes from “John Doe” and in his text, I have paragraphs. I need to show where the paragraph ends and starts without having to do “enter”. So I put a lot of spaces to show where the paragraph breaks. I never count how many spaces I make, as long as I can see where it breaks, then I though I was fine.

 

So today, I have been told that we should only put one or two spaces, but I explained that it would not show the paragraph breaks. Then, I have been told to make the “/”, but sometime I already have “/” in my text so it would be confusing.

 

My question is, how do you do your data entry in a Notes field to show where the paragraph breaks? Should we set a rule for all the notes fields?

 

 

Thanks for your advise!

Patti